CNP HVAC Supplies and Equipment

Laredo Independent School District is requesting proposals for HVAC supplies and equipment to support the District's Child Nutrition Program across 33 educational institutions, with proposals due October 20, 2026 at 2:30 p.m. Central Standard Time. The procurement is subject to federal compliance requirements including Buy American provisions, civil rights regulations, and federal certifications related to debarment, anti-lobbying, and environmental standards.

Vendors must supply new, unused HVAC equipment and parts suitable for the intended application; used, refurbished, or previously installed equipment will not be accepted unless specifically authorized by the District. Proposals must include a completed Bid Table (BT-12CN), manufacturer or model numbers, signed State and Federal Certifications, a 1295 form, and a vendor packet. Vendors must provide fixed pricing for one year on individual line items listed on the pricing sheet, with each item priced separately.

The estimated contract period runs from December 18, 2026 to December 17, 2027, with the possibility of extension for two additional one-year periods at the District's discretion. Awarded vendors must furnish a Certificate of Liability Insurance (ACORD 25) with LISD named as Certificate Holder within 10 days of award. All workers must display company identification with photograph and company name while on District property.

The District serves approximately 19,000 students. The District reserves the right to award individual line items to one or more responsive and responsible vendors and may purchase from other vendors when deemed in the District's best interest. Questions must be submitted in writing to Gaston Garcia, Procurement Specialist, at ggarcia3@laredoisd.org by October 7, 2026 at 3:00 p.m. Central Standard Time. Contract award recommendations are expected to be presented to the Board of Trustees on December 17, 2026 (tentative). Proposals may be submitted to the District's Bonfire Portal or the Procurement Department at 2400 San Bernardo Ave, Room D327, Laredo, Texas 78040. No pre-proposal meeting is scheduled.