CNCC FY26-011 Non-Radiographic X-Ray Simulator

This is a Documented Quote solicitation issued by Colorado Northwestern Community College (CNCC) for the procurement of one non-radiographic x-ray simulator unit to support its Radiologic Technology program. The equipment specifications require a four-way float-top table, transverse rotational tubestand, wall stand, non-operational x-ray tube, certified manual collimator, and Rayence Acquisition console software with Xmaruview medical acquisition software—identical to a previously purchased Summit Simulator Non-Radiographic System. The college seeks to equip its Craig Campus (2801 West 9th Street, Craig, Colorado 81625) with this equipment to support the program's expansion from 8 students in Fall 2025 to 14 students across two cohorts by Fall 2026. Vendors must demonstrate authorization to distribute, deliver, and install the requested products from both legal and manufacturer compliance standpoints and must be in good standing with the State of Colorado. Qualified respondents must submit written inquiries by April 10, 2026 at 5:00 PM Mountain Time, with the State posting answers by April 13, 2026; all quotes must be submitted via email to Aaron Harris at aaron.harris@cncc.edu by April 16, 2026 at 5:00 PM Mountain Time, with award notification estimated for April 20, 2026. Equipment delivery and installation must occur at the CNCC Craig Campus no later than May 30, 2026, with a desired contract start date of May 1, 2026. Award will be made to the responsible respondent whose acceptable quote is determined most advantageous to the State, with price being the primary consideration.

Respondents must provide proof of insurance evidencing $1 million per occurrence and $1 million aggregate minimum General Liability coverage, a completed W-9 form, completion of Appendix C (CNCC Response Sheet), relevant licenses or certifications, and acceptance of the State of Colorado Purchase Order Terms and Conditions. Service Disabled Veteran Owned Small Business (SDVOSB) respondents certified by the U.S. Small Business Administration will receive a 5 percent preference on their quote price. The solicitation does not identify any incumbent vendors or existing contractors, though vendors must demonstrate they are authorized to provide equipment identical to the previously purchased Summit Simulator system. Pricing must be submitted as a lump-sum figure that includes equipment cost, installation (mandatory), and shipping/freight charges, with proposed pricing required to remain firm through delivery and installation. The budget allocation for this solicitation is $35,000, and payment terms specify that the State remits payment within 45 days of receipt and acceptance of invoices.