Cloud-Based Enterprise Resource Planning (ERP) Systems Integration Services

The University of Wisconsin System Administration (UWSA) is seeking a systems integration partner to implement Workday, a cloud-based Enterprise Resource Planning (ERP) solution across all UW System institutions and administrative units. The procurement involves a comprehensive, multi-year implementation of Workday modules including Human Capital Management, Finance, Research Administration, and other critical enterprise functions, replacing existing on-premise Oracle/PeopleSoft systems. The project will serve approximately 170,000 students across 13 institutions, 13 branch campuses, and statewide extension networks, with target deployment dates of July 1, 2024, or July 1, 2025. Proposers must be current Workday certified cloud implementation partners with proven experience in higher education ERP implementations. The evaluation will use a 1,000-point scoring system, with 750 points allocated to technical sections (including executive summary, mandatory requirements, and proposer approach) and 250 points for pricing. Only proposals scoring 560 or higher will advance to cost evaluation. Key deadlines include a proposal due date of August 6, 2021, at 2:00 PM CST, with written questions originally due by July 9, 2021, and the initial contract term running from November 30, 2021, through December 1, 2023.

The procurement offers preference weighting of 1.05 for certified Minority Business Enterprises, Woman-Owned Businesses, and Disabled Veteran-Owned Businesses under Wisconsin statutes. Proposers must demonstrate financial stability and commit to performing all services within the United States. The current UWSA technology environment includes over 650 ancillary systems, with recent procurement of Informatica Intelligent Cloud Services for data conversion and system integrations, and Google Apigee for API management. The project will require integration with legacy applications, student information systems, research administration systems, and procurement-to-pay systems. Pricing must be submitted using a standardized Cost Proposal Form with separate tabs for Planning, Design, Build, Validate, Transition, and Support phases, each requiring a "not to exceed" bid with hourly rates inclusive of travel expenses. While no specific budget range is explicitly stated, the comprehensive nature of the implementation and the multi-year scope suggest a significant investment in modernizing the UW System's enterprise technology infrastructure.