Clothing/Embroidery/Screen Printing for DIFW Resale Items

The State of Maine Department of Inland Fisheries and Wildlife (DIFW), through the Office of State Procurement Services, is soliciting quotations for clothing with embroidery and screen printing services for resale items via Request for Quotation (RFQ) 09A 260210-182. The procurement encompasses a comprehensive range of apparel products including ball caps in various styles and colors, hoodies, t-shirts for adults, youth, toddlers, and infants, sweatpants, and onesies sourced from manufacturers such as Cap America, Port Authority, Team 365, Champion, Bayside, and Sanmar, along with embroidery and screen printing services featuring DIFW logos, wildlife animal imagery, Maine Wildlife Park designs, and Junior Game Warden artwork. Bidders must demonstrate the capability to provide embroidery and screen printing services, accommodate design reproduction and new design creation within ten calendar days, and ensure delivery using Free on Board (FOB) - Destination shipping terms with all freight charges included in pricing. Quotation responses are due by 4:00 p.m. Eastern Standard Time on Wednesday, February 25, 2026, submitted through the State of Maine's Advantage Vendor Self Service system. The contract will be structured as a Master Agreement permitting all State agencies to purchase items as needed, with an initial term from March 23, 2026, through March 31, 2027, and four optional renewal periods extending through March 31, 2031. The State anticipates awarding the contract to the lowest-priced qualified bidder meeting all specifications, though it reserves the right to make multiple awards or no award. Bidders must provide manufacturer literature, warranty information, embroidery and screen printing design samples, the Responsible Bidder Form, and a notarized affidavit documenting all manufacturing plant locations as essential bid documents.

All bidders are required to execute a Code of Conduct Affidavit affirming compliance with Maine's purchasing code regarding workplace standards, fair wages, safe conditions, and human rights protections at assembly locations. Vendors must commit to paying a quarterly anti-sweatshop fee equal to one percent of total quarterly purchases, due within 30 days of quarter-end, and provide pricing that remains firm for a minimum of one year with guarantee of pricing stability for 180 days from bid submission. The State is exempt from federal, state, and local taxes and will provide an exemption certificate upon contract finalization. No incumbent vendors or current contractors are identified in the procurement documents, and no specific set-aside designations for disadvantaged enterprises are detailed in the available materials. Bidders may request price adjustments only with manufacturer documentation provided at least 60 days in advance. While specific award values or budget ranges are not explicitly stated in the procurement documents, the bid pricing spreadsheet indicates estimated annual usage ranging from 12 to 1,000 units across various product lines and styles, with individual order sizes typically between 12 and 250 units, suggesting a moderate-to-significant volume procurement opportunity for qualified vendors.