Clock System Replacement

River Valley School District in Berrien County, Michigan, is seeking bids for a comprehensive clock system replacement project spanning three district buildings: River Valley Middle High School, Chikaming Elementary, and Three Oaks Elementary. The procurement involves supplying and installing a total of 98 clocks, including 49 11.00" single-sided brushed aluminum analog clocks with lithium batteries at the middle high school, 21 similar clocks at Chikaming Elementary, and 20 at Three Oaks Elementary, along with 10 digital LED clocks across the three locations. A master clock system to synchronize all clocks is also required. The bid was released on 3/14/19, with a pre-bid meeting scheduled for 3/20/19 at 1:30 PM and proposals due on 3/28/19 at 3:00 PM local time. Evaluation criteria will include price, delivery time, quality, past performance, and references. Bidders must provide a Certificate of Insurance with specific liability coverage requirements, including worker's compensation, automobile liability, and commercial general liability insurance. Contractors must comply with safety regulations, wear shirts on district property, avoid smoking on school grounds, and provide immediate communication contact information.

The procurement does not specify any set-aside designations or restrictions on respondent types, and no information is provided about incumbent vendors or existing infrastructure. No specific budget or funding source is explicitly stated in the bid documents. The district reserves the right to award the contract based on factors beyond price and potentially select multiple contractors. Payment terms indicate that the district will process invoices within 30 days of receipt, and no bid security or performance bond is required. The bid emphasizes the need for skilled personnel and proper workmanship, with the district maintaining the right to terminate the contract if performance standards are not met. Bidders are encouraged to submit references, preferably from other school districts, and demonstrate their capability to complete the clock system installation across the three school buildings. The district is tax-exempt and seeks a comprehensive solution that ensures accurate and synchronized timekeeping across all specified locations.