Client Vans for Tacachale Rebid

The Florida Agency for Persons with Disabilities (APD) is seeking to procure four new 2025 Honda Odyssey vans for the Tacachale residential facility located in Gainesville, Florida, through Invitation to Bid (ITB) #2425-019. The procurement specifically targets vehicles with low step-in height and accessibility features designed to transport residents with developmental disabilities. Technical questions for the solicitation are due by May 20, 2025, with emailed bids required by June 3, 2025, at 10:00 a.m. Eastern Time. The contract is anticipated to span one year from execution, contingent upon fund availability. Evaluation criteria will focus on responsiveness, vendor responsibility, and the lowest grand total price, which includes vehicle unit pricing and delivery costs. The detailed technical specifications require a Standard Factory Warranty covering 3 years/36,000 miles bumper-to-bumper and 5 years/60,000 miles for the powertrain, with mandatory vehicle delivery within 30 days of purchase order issuance or by June 21, 2025, whichever occurs sooner.

The solicitation does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Bidders must complete mandatory attachments including certifications regarding scrutinized companies, drug-free workplace, non-collusion, and conflict of interest. While the exact budget range is not specified, the total contract value will be calculated by multiplying the unit price per van by four. The procurement falls under Leon County's jurisdiction with a FIPS Code of 12073, and vendors must adhere to comprehensive purchase order terms and conditions outlined in the accompanying documentation. These terms include rigorous compliance requirements such as E-Verify employment verification, confidential record maintenance, information security protocols, and potential financial penalties for performance issues ranging from 2% to 10% of total purchase order payments. Vendors will be required to maintain records for six years after contract completion and remain subject to potential state authority audits and inspections.