Clerk and Recorder Management Software

Summit County is seeking proposals for a Clerk and Recorder Management Software solution through a non-exclusive Request for Proposals (RFP) posted on March 3, 2025, with submissions due by April 11, 2025. The procurement calls for either a cloud-hosted or on-premise recording management software system, including all required components and associated services. Vendors must complete a comprehensive proposal spreadsheet featuring a functionality questionnaire, with precise and accurate responses that will be considered binding commitments for claimed software capabilities. Interested parties can obtain full RFP details from www.SummitCountyCO.gov under the 'Bids & Proposals' section or by contacting the County IS Department via email at summitsoftwarerfp@summitcountyco.gov. Potential vendors are encouraged to review the complete posting at https://www.summitcountyco.gov/bid_detail_T28_R81.php and may seek additional project information through the provided contact email.

The RFP does not explicitly mention specific set-aside designations or restrictions on responding organizations. While the document indicates that Summit County reserves the right to purchase supplies or services from other professionals, no specific limitations on vendor participation are outlined. The solicitation appears open to various software providers capable of delivering a comprehensive recording management solution. No incumbent vendor information or specific budget range is provided in the available documentation. The non-exclusive nature of the RFP suggests flexibility in vendor selection and potential for multiple awards or ongoing software procurement. Vendors should carefully prepare their proposals, understanding that they will be held responsible for delivering all features claimed in their response documentation.