Clendenin Pavillion Project

Kanawha County Schools (KCS) is issuing Request for Quotation (RFQ) #26-130 for construction of a new pavilion with associated site improvements at the former Clendenin Bus Garage located at 533 Maywood Avenue in Clendenin, West Virginia 25045. The procurement seeks firm lump sum pricing for materials and labor along with separate allowances and an estimated project completion timeline. Qualified bidders must possess a valid West Virginia contractor's license and comply with all federal, state, and local regulations, including prevailing wage requirements under the Contract Work Hours and Safety Standards Act for contracts exceeding $100,000. Required insurance includes workers' compensation coverage and commercial general liability insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 combined single limit. Sealed bids must be submitted electronically through the Bonfire portal at https://kanawhacs.bonfirehub.com/portal/?tab=openOpportunities or delivered in a sealed envelope to the Kanawha County Schools Purchasing Office at 3300 Pennsylvania Avenue, Charleston, West Virginia 25302-4697 by 2:00 PM on April 28, 2026. Written questions may be submitted through the Bonfire portal until April 17, 2026 at 8:00 PM, and no pre-bid meeting will be held. Liquidated damages of $2,000.00 per day will be assessed for delays beyond the contract completion date, and payment will be made in arrears with ten percent retainage withheld until fifty percent completion is reached.

This procurement is federally funded through the Federal Emergency Management Agency (FEMA) Public Assistance grant program and is contingent upon FEMA funding appropriation by June 30 of the fiscal year. Bidders must submit a five percent bid bond with their proposal, and if awarded, contractors must provide a 100% performance bond. Additionally, vendors must submit a drug-free workplace affidavit and a purchasing affidavit certifying no debt to the state exceeding $1,000. The bid documents do not specify set-aside designations for disadvantaged enterprises, minority-owned businesses, or other restricted classifications. No incumbent vendors, current contractors, or existing infrastructure requiring integration are identified in the procurement documents. The specific contract award value or budget range is not disclosed in the available solicitation materials; however, the prevailing wage requirement trigger of $100,000 suggests the project scope is anticipated to meet or exceed that threshold.