Cleburne Co DHR FY26 Lawn Service II

This is a Request for Quote (RFQ) Round 1 procurement issued by the Cleburne County Department of Human Resources (DHR) in Alabama for lawn and landscaping maintenance services during fiscal year 2026, covering the period from March 2026 through September 30, 2026. The scope of work consists of two primary service components: grass cutting not to exceed 20 cuts per fiscal year, including associated maintenance tasks such as weed eating, edging, debris removal, and leaf mulching; and shrub and hedge trimming limited to two times annually performed in spring and fall. The service location is the Cleburne County DHR office at 732 Oxford Street, Heflin, Alabama 36264. Vendors must submit pricing on a unit cost basis, with separate quotes for cost per grass cutting and cost per shrub trimming job. A mandatory site visit is required on Wednesday, March 18, 2026, at 10:00 a.m., with attendance and sign-in sheets required for quote acceptance. The submission deadline is March 23, 2026, with pricing quotes remaining valid through October 31, 2024, and all pricing fixed and firm from quote date through the contract period ending September 30, 2026. Payment terms are net 30 days in arrears following service completion, and all grass clippings, debris, and non-mulched leaves must be removed from the property. The point of contact for questions is Kay Allen at (256) 463-1735.

This procurement is not subject to any documented set-aside designations or organizational restrictions limiting bidder eligibility. All vendors must register in Alabama Buys and submit responses electronically through the state procurement platform. Suppliers must comply with Alabama state law, including E-Verify program enrollment verification if employing workers in Alabama, and must certify compliance with all state and local sales, use, and lease tax requirements. The State of Alabama reserves the right to conduct cost realism and price reasonableness analyses on all bids and maintains sovereign immunity without indemnification obligations to suppliers. Contracts may be canceled for justifiable cause with thirty days' notice for supplies or seventy-two hours' notice for services. No specific budget range or award value is disclosed in the procurement documents; however, contracts exceeding $25,000 will require completion of a Disclosure Statement within ten days of award.