Cleburne Co DHR Lawn Service Specifications FY2026 (No WR)_Revised03_13_2026.docx
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- Attached to
- Cleburne Co DHR FY26 Lawn Service II
- Solicitation number
- SRC0000033301
- Issued by
- Alabama
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Cleburne County DHR FY2026 Lawn Service Specifications
This document is a lawn service specification issued by Cleburne County Department of Human Resources (DHR) in Alabama for fiscal year 2026, covering the period from March 2026 through September 30, 2026. The service encompasses two primary scope items: grass cutting not to exceed 20 cuts per fiscal year with associated maintenance tasks including weed eating, edging, debris removal, and mulching of leaves; and shrub and hedge trimming limited to two times per year performed in spring and fall. The service location is the Cleburne County DHR office at 732 Oxford Street, Heflin, Alabama 36264. A mandatory site visit is required on Wednesday, March 18, 2026, at 10:00 a.m., and vendors must attend and sign the attendance sheet to have their quotes accepted. The point of contact is Kay Allen at (256) 463-1735. Service may be performed on weekdays (Monday through Friday) or weekends, with grass cutting scheduled during growing season months at 2-3 times per month as coordinated with the DHR county office.
Pricing is structured on a unit cost basis, with grass cutting quoted as cost per cut and shrub trimming quoted as cost per trim job. Price quotes must remain valid through October 31, 2024, and pricing is firm and fixed from the date of quote through the contract period ending September 30, 2026. Payment terms are net 30 days in arrears following service completion, with no invoices submitted or dated prior to service completion. All grass clippings, debris, and non-mulched leaves must be removed from the property, and the specification excludes pine straw replacement and bed spraying services.
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Cleburne Co DHR Lawn Service Specifications FY2026 – (March 2026 – September 30, 2026) (no WR) Site Visit – Required – Quote shall not be accepted from vendors that do not attend site visit & sign the sign-in sheet after tour of facility/property. DHR County office shall turn in completed sign-in sheet to DHR General Services Purchasing Office.
Required site visit scheduled Wednesday March 18, 2026, at 10:00 am
Vendor shall perform all Lawn Service requirements per this specification:
Service to be performed weekdays, M-F, or weekends Quote response shall be valid through 10/31/2024 Price Quotes are for Fiscal Year 2025. Prices are firm and fix from date of valid quote through Sept 2025 PO period (March, 2026 – September 30, 2026 Address:
Cleburne Co DHR 732 Oxford St.
Heflin, Alabama 36264 POC: Kay Allen (256) 463-1735 Main line (256) 463-1700 Work scope:
Basic Lawn service includes the following:
Line 1: Grass Cutting Service
· Lawn Cutting not to exceed 20 cuts per each fiscal year, October 2024 – September 2025. Coordinate grass cutting schedule, and grass cut height with DHR County office POC.
· Grass cutting: (15 cuts in growing season)
· During Spring and Summer season’ cuttings 2-3 times per month may be required.
Following tasks shall be performed with each grass cutting.
· Weed Eating shrub bed areas down to ground, and clean cut around shrubs, not to damage shrubs. Remove all cuttings.
· Trim & spray around and below all fences, porches, and buildings.
· Edge grass line along the sidewalks, walkways, curbs, and parking lot.
· Remove grass/weeds out of sidewalks, walkways, curbing. Maintain clean appearance.
· Remove grass/weeds out of pavement/concrete growing inside the perimeter area of parking lot. Inside perimeter area of parking lot includes curbing/pavement/concrete/asphalt in the perimeter area of parking lot only.
· Blow grass clippings and or leaves from all sidewalks, parking lot, walkways, porches, under trees, and fence lines.
· Fine Mulch leaves & distribute on lawn. Fine mulching is required to minimize from packing of leaves in layers. Leaves not mulched shall be removed off property.
· Remove trash, debris from under trees and from property to ensure clean area.
· Unit price is cost per cut. Unit price per cutting must include service requirements listed above for lawn cutting.
· This Spec does not include replacing pine straw, nor spraying of the beds.
Line 2: Shrub/Hedge Trimmings: (For offices that have shrubs a price must be entered on this line)
· Shrub trimmings limited to two (2) times per year.
· Cuttings from shrubs must be removed from property with each trim service to ensure clear area.
· Service to be performed in Spring and Fall (1trim per season).
· Coordinate shape and length of trim with DHR Co office POC.
· Unit price is cost per each trim job. Unit price must include service requirements for trimming.
· PO period: (March 2026 – September 30, 2026).
INVOICING: Payment terms shall be net 30 (thirty), paid in arrears after completion of service. No invoice will be submitted or dated prior to service completion.
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