Clear polycarbonate, purchase and delivery of, term contract

Palm Beach County's Board of County Commissioners and Purchasing Department issued a Request for Quotation (RFQ) for the establishment of a term contract to purchase and deliver clear polycarbonate sheets in varying thicknesses and dimensions. The procurement encompasses five line items totaling 68 units of polycarbonate: 30 units of 1/4" thick x 4' x 8' sheets, 8 units of 1/2" thick x 4' x 8' sheets, 4 units of 1/2" thick x 5' x 8' sheets, 5 units of 3/8" thick x 4' x 8' sheets, and 21 units of 1/8" thick x 4' x 8' sheets. Quotations were due by December 6, 2018, at 4:00 p.m. Palm Beach County Local Time, with responses accepted via fax or email. The County requires firm, fixed unit pricing quoted to two decimal places that will remain firm throughout the initial twelve-month term and any renewal periods. Vendors must submit manufacturer/brand names, part/model numbers, and matching descriptive literature with cut sheets to verify compliance with specifications. Delivery is required within seven calendar days of receipt of a delivery order with F.O.B. point at destination, and vendors bear all transportation charges and risk of loss. The contract will be awarded on an all-or-none basis to the lowest responsive and responsible quoter, with an option to renew for four additional twelve-month periods upon mutual written agreement.

The County offers a five percent local preference to quoters with a permanent place of business in Palm Beach County or the Glades, provided they are within ten percent of the lowest responsive bid. Small business enterprises certified by Palm Beach County at the time of quote submission may also receive preference if their bids fall within ten percent of the lowest bid. All quoters must submit Drug-Free Workplace Certification and, where applicable, Certification of Business Location with a valid Business Tax Receipt. The County reserves the right to increase or decrease quantities as necessary and will order on an as-needed basis at its discretion. No incumbent vendor or budget range was specified in the procurement documents. The initial term is twelve months or until the estimated amount is expended, whichever occurs first, at the County's sole discretion.