Cleaning Supplies for Bathrooms

The State of Maine Department of Administrative and Financial Services, Office of State Procurement Services (OSPS), is seeking competitive bids for a Master Agreement Contract to procure cleaning supplies specifically for bathroom maintenance across state facilities. The solicitation encompasses a comprehensive range of cleaning and sanitation products, including disinfectants (such as Terminator and Marauder), enzymatic cleaners, surface disinfecting wipes, trash bags, microfiber cloths, hand soaps, hand sanitizers, and related dispensers and paper products. The contract will be initially awarded for the period from 6/2/2025 to 6/1/2026, with potential two optional one-year extensions through 6/1/2028. Quotations are due by 4:00 p.m. on 4/14/2025 through the state's e-Procurement system, with bidders required to submit product information sheets, cost response sheets, warranty information, and various appendix forms. The state intends to make a single award to the vendor offering the lowest bids on catalog items, with delivery expected immediately after order receipt. Pricing must be FOB-Destination with shipping charges included, and prices must remain firm for at least one year, with the state reserving the right to request price reductions after the initial twelve months.

The procurement allows potential participation by Maine municipalities, political subdivisions, and school districts, subject to individual vendor agreement. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, bidders can offer equivalent items with proper documentation demonstrating equivalency, with final determination made by the requesting department. The cost response sheet indicates product pricing from multiple manufacturers including Buckeye, Spartan, Ganesan, Pit Plastic, Microfiber & More, and Nittnay Paper, with unit pricing varying across product categories. Trash can liners, for example, range from $29.50 to $38.50 per case, and many products feature Green Seal certification and specific pathogen kill claims. The contract's broad scope suggests a potential significant aggregate value, though exact budget ranges are not specified in the provided documentation. Many products appear selected with considerations for staff safety, environmental impact, and public health, including non-chlorine formulations and certifications for effectiveness against various pathogens including COVID, HIV, and influenza.