Cleaning Services at Regional Water Reclamation Facility

The City of Fargo is seeking proposals for cleaning services at the Regional Water Reclamation Facility located at 3400 North Broadway through a competitive Request for Proposal (RFP26021) process. The solicitation covers comprehensive cleaning services for a 6,100 square foot facility, requiring twice-weekly cleaning between 4:30 pm and 7:00 am on weekdays or weekends, excluding city holidays. Specific cleaning tasks include sweeping/mopping tile floors, vacuuming area rugs, disinfecting surfaces, cleaning restrooms, and performing full window cleaning twice annually. Potential vendors must conduct a mandatory on-site inspection between November 18-20, 2025, and have a minimum of five years of professional cleaning experience. The evaluation criteria will be weighted as follows: 40% experience, 20% references, and 40% pricing schedule. Proposals are due on November 26, 2025, at 11:00 am, with the contract award expected in December 2025 and services commencing January 1, 2026, for a three-year contract period.

The RFP does not specify any specific set-aside designations or restrictions for disadvantaged enterprises. The City will provide basic supplies like hand soap, garbage liners, and paper products, while the selected vendor must supply all other necessary cleaning equipment and materials. Vendors are required to carry appropriate insurance and provide Safety Data Sheets for cleaning products. While no incumbent vendor is mentioned, the proposal suggests a structured procurement process with clear expectations for professional cleaning services. The contract will involve monthly pricing submitted for the three-year duration, though specific budget ranges or total contract values are not explicitly stated in the provided documentation. Interested vendors must demonstrate professional capabilities, reliability, and competitive pricing to be considered for this municipal cleaning services contract.