Cleaning Products, Chemicals, Solutions & Miscellaneous Janitorial Supplies

Rensselaer County's Bureau of Central Services is seeking competitive bids for a comprehensive procurement of cleaning products, chemicals, solutions, and miscellaneous janitorial supplies through Bid No. RFB-26-02. The solicitation encompasses 122 distinct line items including absorbent compounds, cleaning pads, disinfectant wipes, gloves, mop heads, trash containers, and specialty cleaning chemicals, with estimated quantities specified for each product. Bidders must submit pricing for all items to be considered responsive, with strict requirements that partial bids will not be accepted. The contract period will span six months from January 1, 2026, through December 31, 2026, with pricing required to remain firm for the initial 110 days. Bid proposals are due on Thursday, October 30, 2025, at 10:00 a.m. at the Rensselaer County Office Building, with award determination based on lowest aggregate net total bid meeting county specifications or best value according to New York State General Municipal Law. Bidders must provide detailed product information including manufacturer names, product codes, and packaging details, and demonstrate compliance with specified insurance requirements.

The procurement opportunity does not explicitly outline specific set-aside designations for disadvantaged enterprises. Bidders must provide comprehensive commercial general liability, workers' compensation, and automobile liability insurance, with Rensselaer County named as an additional insured. The county retains significant procurement flexibility, reserving the right to purchase products from New York State Contracts, other county contracts, or government purchasing cooperatives if more advantageous pricing is available. While specific budget ranges are not definitively stated, the extensive line-item list suggests a potentially substantial contract value. Interested vendors can obtain bid specifications and proposal forms through the county's website or BidNet Direct, with all bids required to be submitted in hard copy and no acceptance of fax or electronic transmissions. The county expressly reserves the right to reject any and all bids and to waive any informalities in the bidding process, providing maximum discretion in vendor selection.