RFB-26-02-Cleaning-Products-and-Janitorial-Supplies-Bid-Package-PDF.pdf

This is a Request for Bid (RFB-26-02) issued by Rensselaer County's Bureau of Central Services for cleaning products, chemicals, solutions, and miscellaneous janitorial supplies. The bid is scheduled for submission and opening on Thursday, October 30, 2025, at 10:00 a.m., with an award period of six months from January 1, 2026, through December 31, 2026. The official bid form includes 122 line items covering a wide range of cleaning and maintenance supplies, such as absorbent compounds, cleaning pads, disinfectant wipes, gloves, mop heads, trash containers, and various specialty cleaning chemicals. Estimated quantities are provided for each item, and bidders are required to submit pricing for all items to be considered responsive.

The bid emphasizes that partial bids will not be accepted, and the contract will be awarded to the bidder with the lowest aggregate net total bid meeting Rensselaer County specifications or best value according to New York State General Municipal Law. Pricing must remain firm for the six-month award period, with no price changes allowed in the first 110 days of the contract. The county reserves the right to purchase products from New York State Contracts, other county contracts, or government purchasing cooperatives if pricing is lower. Bidders must provide detailed product information, including manufacturer names, product codes, and packaging details. The county also requires specific insurance coverage, including commercial general liability, workers' compensation, and automobile liability, with Rensselaer County named as an additional insured.