Cleaning of City Vehicles

The City of Pittsburgh Office of Management and Budget (OMB) is soliciting competitive bids through Invitation for Bid #2026-IFB-037 for comprehensive cleaning services of City vehicles, including Public Safety vehicles and general fleet assets. The procurement encompasses both interior and exterior cleaning services, with specific deliverables including car mat removal and vacuuming, complete interior vacuuming, window cleaning, brushless exterior washing with hot wax finish, and seasonal undercarriage cleaning. Services must be provided either at the vendor's facility or at City facilities, and vendors must accommodate vehicles up to 7'8" in height, including police cars, vans, SUVs with or without light bars, emergency medical vehicles, and fire vehicles. The solicitation is organized by three geographic regions: East Region (downtown and east Pittsburgh neighborhoods), Northwest Region (Northside and west of the Allegheny River), and South Region (West End, Brookline, and south of the Ohio and Monongahela Rivers), with bidding required on a per-clean basis. Critical deadlines include April 30, 2026, at 5:00 p.m. for question submissions, May 14, 2026, at 2:00 p.m. for electronic bid submissions, and May 14, 2026, at 3:00 p.m. for the public bid opening at the OMB office. The contract period extends from June 1, 2026, through May 31, 2028, with two optional one-year renewal periods available.

All bids must be firm, fixed-price proposals with no escalation permitted, and bidders are required to submit a bid guarantee not exceeding 5 percent of the total bid amount in the form of a cashier's check, money order, bond, or irrevocable letter of credit. The City has established Disadvantaged Business Enterprise (DBE) participation goals requiring good faith efforts toward 18 percent Minority-Owned Business Enterprise (MBE) participation, 7 percent Women-Owned Business Enterprise (WBE) participation, 5 percent Veteran-Owned Small Business (VOSB) participation, and 3 percent LGBTQIA+-Owned business participation. Successful awardees must provide both a Performance Bond and Payment Bond, each equal to 100 percent of the contract price, within ten calendar days of award. Insurance requirements include General Liability coverage of $1,000,000 each occurrence and $2,000,000 aggregate, Automotive Liability of $1,000,000 each occurrence and $2,000,000 aggregate, and Umbrella Liability of $5,000,000 excess liability. The City reserves the right to award on an item-by-item or low-total basis to the lowest responsive and responsible bidder and may reject any or all bids. All shipping and delivery costs must be included in submitted pricing with no separate reimbursement permitted.