Cleaning and Care of Interstate Rest Areas - Ward Road

The South Dakota Department of Transportation (SDDOT) is soliciting proposals for the cleaning and care of the "Ward Road" single site interstate rest area located on Interstate 29 at milepost 121.8. This two-year contract, running from November 1, 2024 through October 31, 2026, with a potential two-year renewal option, requires a contractor to manage comprehensive rest area maintenance. Key responsibilities include maintaining the rest area building, grounds, and utilities, performing annual deep cleaning, and managing minor repairs to plumbing, electrical systems, and video surveillance equipment. Proposals are due by September 27, 2024 at 11:00 AM CDT, with site visits available for interested offerors prior to the proposal deadline. The contract will be awarded to the highest-ranked offeror based on evaluation criteria including cost, experience, expertise, and method of performance. Interested parties must submit inquiries via email to Lexi Lassle at lexi.lassle@state.sd.us, with the subject line "RFP #24RFP11050", and all communications will be posted on the state's e-procurement system.

The procurement does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. The RFP document indicates that the contractor will be required to provide various insurance coverages and will be paid in compliance with the Prompt Payment Act. While no incumbent vendor is mentioned, the contract includes standard state contract terms and conditions. The cost proposal must include a yearly total for both contract years and a grand total, suggesting flexibility in pricing structure. Although a specific budget range is not explicitly stated, the comprehensive nature of the maintenance requirements implies a moderate-value contract that would be suitable for small to medium-sized facilities management or maintenance companies with experience in public infrastructure care. The successful vendor will be responsible for maintaining the rest area to high standards, ensuring a clean and functional facility for interstate travelers, with the South Dakota Department of Transportation retaining responsibility for major repairs.