Clean out service and chemicals

The South Carolina Department of Corrections issued a Request for Quote (RFQ) for clean out service and chemicals to support the chilled closed loop system at Allendale Correctional Institution. The procurement sought four specific line items: 15 gallons of POC 20 cleaning compound, a 30-gallon drum of CLT 552 corrosion inhibitor and dispersant, freight charges, and two service visits for clean out service and start-up. All items were required to be new, with delivery specified at SCDC-Allendale CI located at 1057 Revolutionary Trail, Fairfax, SC. The solicitation (RFQ540022163) required sealed offers to be submitted by October 8, 2021, at 10:00 a.m., either by mail, in person to the SC Department of Corrections Purchasing Branch at 4420 Broad River Road, Columbia, SC 29210, or via email to purchasing@doc.sc.gov. Pricing needed to be submitted in US dollars with unit and extended prices for each line item, with costs fixed for the contract duration. The delivery window was set at 30 days after purchase order receipt, with penalties of 5% per three-day increment for delayed deliveries up to 15 days.

Vendors were required to be registered as South Carolina vendors and could claim applicable preferences including Resident Vendor Preference, Resident Contractor Preference, or SC/US end-product preferences if meeting specific requirements. The procurement was governed by South Carolina law and included standard certifications regarding independent price determination, debarment status, drug-free workplace compliance, ethics compliance, and illegal immigration provisions. Award was to be made to the lowest responsible and responsive bidder, with no sales or use taxes included in the contract price. Notably, the solicitation ultimately resulted in no bids being received, as documented in the Statement of Non-Award posted on October 13, 2021. The procurement process was managed by Brittany Driggers as the buyer, with Ruthie H. Bishop serving as the Director of Procurement for the South Carolina Department of Corrections. The department indicated they would publish a new solicitation for the same services at a later date to attract vendor responses.