Claytor Lake State Park - Repave Campground Roads

The Commonwealth of Virginia Department of Conservation and Recreation seeks fixed-price bids for asphalt paving, improvements, general maintenance, and repairs of approximately 2,000 square feet of campground road access at Claytor Lake State Park in Dublin, Virginia. The scope of work encompasses surface preparation, milling existing asphalt to two inches depth, application of tack tar adhesive and stone base materials, compaction testing, installation of 4-inch BM2 base mix asphalt for heavy-duty areas and 2-inch SM9.5 surface mix asphalt for other areas, joint sealant application, and site restoration including topsoil and sodding of disturbed areas. All work must be completed within 15 days of purchase order receipt or by May 31, 2026, during normal business hours (Monday-Friday, 8:00 AM-6:00 PM). Contractors must possess valid Virginia Department of Professional and Occupational Regulation licensure appropriate to contract value, maintain all required insurance and permits, comply with VDOT and DEQ standards, and adhere to OSHA safety regulations. A mandatory pre-bid conference and site visit is required on April 16, 2026, at 10:00 AM at the Water's Edge Meeting Facility; attendance is mandatory and no bidders will be admitted after 10:05 AM. Sealed electronic bids must be submitted via the eVA Procurement System by 2:00 PM on April 26, 2026, with public opening conducted virtually via Microsoft Teams. Written questions must be submitted to Corey Richie, Director of Procurement, by 5:00 PM on April 17, 2026.

All bidders must submit a Small Business Subcontracting Plan with the goal of allocating over 42 percent of purchases to Department of Small Business and Supplier Diversity (DSBSD)-certified small businesses, including women-owned and minority-owned businesses. Contractors performing work valued at $30,000 or more must be licensed by the State Board of Contractors as a Class B or Class A contractor, depending on contract value. Contractors with more than 50 average employees and contracts exceeding $50,000 must register and participate in the E-Verify program. All bids must remain valid for 30 days from submission and include Virginia State Corporation Commission registration information, a Vendor Data Sheet with at least three recent references, and proof of appropriate licensing on the bid envelope. The Commonwealth reserves the right to award on a lump-sum basis to the lowest responsive and responsible bidder, reject any or all bids, waive informalities, and negotiate with the lowest bidder if the bid exceeds available funds. No specific budget range or award value is disclosed in the solicitation documents. Payment is due upon work completion and invoice submission, with no contract renewal options specified.