Clay County Fairgrounds Hurricane Roof Repairs – Exhibit Hall 2 & Cattlemen’s Arena (Re-Bid)

Clay County Board of County Commissioners is requesting bids on hurricane-related roof repairs to Exhibit Hall 2 and Cattlemen's Arena at the Clay County Fairgrounds, with bids due electronically by July 6, 2026 at 4:00 p.m. and a mandatory pre-bid meeting scheduled for June 18, 2026 at 9:00 a.m. at the fairgrounds. The project is funded through a FEMA Public Assistance grant agreement (No. 2024/2025-42) administered by the Florida Division of Emergency Management for Hurricane Debby disaster recovery, and all work must restore the facilities to pre-disaster design, function, and capacity in-kind.

The scope encompasses removal and disposal of damaged metal and fiberglass roof panels, inspection and replacement of deteriorated substrate components, installation of approximately 8,500 square feet of new metal roof panels for Exhibit Hall 2, and repair work on Cattlemen's Arena including 134 linear feet of metal roof gable cap installation, sealing and re-screwing of 2,905 square feet of skylight panels, and installation of 1,000 square feet of R-11 drape insulation. An alternate bid option includes installing 51,000 additional square feet of R-11 drape insulation in the arena interior. Contractors must hold a valid Florida Department of Business and Professional Regulation license under Florida Statutes Chapter 489, have been in business for a minimum of five years performing similar work, and comply with all federal laws and 2 CFR Part 200 requirements.

Substantial completion is required within 120 days from Notice to Proceed, with final completion no less than 30 days after the County delivers a punch list. Liquidated damages of $100 per day apply for delays beyond final completion. A two-year warranty on all workmanship and materials is required beginning from substantial completion. A five percent bid bond or equivalent security is required. The deadline for bidder inquiries is June 24, 2026 at 4:00 p.m. Bid opening is scheduled for July 7, 2026 at 9:00 a.m., with an estimated board recommendation date of July 28, 2026. Performance and Payment Bonds at 100 percent of contract value are required for projects exceeding $200,000.