Clay County 2026 Athletic Association Application

Clay County Department of Parks and Recreation is seeking proposals from qualified athletic associations to partner with the County in delivering recreational and competitive sports programming to youth and adult residents across seven park facilities: Omega Community Park, Little Rain Lake Park, Twin Lakes Park, Paul C. Armstrong Park, Neptune Park, Carl Pugh Community Park, and Oakleaf Community Park. The procurement type is a competitive application process with electronic submission required by May 4, 2026, at 4:00 p.m. through the secure procurement portal at https://secure.procurenow.com/portal/claycounty. Selected organizations will be responsible for operating youth and adult sports programs, managing facility usage, scheduling competitive leagues and tournaments, and ensuring compliance with County policies and standards. Deliverables include submission of organizational certifications, board member and coaching staff lists, proof of $1,000,000 per occurrence and $2,000,000 aggregate general liability insurance with Clay County named as additional insured, IRS Form 990 filings, Florida Consumer's Certificate of Exemption, membership verification in nationally recognized governing bodies, Level 2 background screening compliance documentation, coaching certifications, equipment inventory, and written policies addressing sportsmanship, concussion protocols, disciplinary procedures, and coaching recruitment standards. Proposals will be evaluated on eight criteria totaling 100 points: Organizational Capacity and Experience (20 points), Program Offerings and Quality (20 points), Community Reach and Participation (15 points), Youth Development and Outcomes (15 points), Access, Equity and Affordability (10 points), Staffing, Volunteers and Leadership Development (10 points), Governance, Compliance and Policies (5 points), and Strategic Vision and Growth (5 points).

Organizations responding to this procurement must be Florida not-for-profit corporations with 501(c)(3) tax-exempt status and remain in good standing throughout the lease term. The application document does not specify set-asides for disadvantaged enterprises, minority-owned businesses, or other designated groups. No incumbent vendors or current contractors are identified in the procurement materials. The lease agreement will commence on July 1, 2026, and continue through June 30, 2029, with renewal provisions upon mutual written agreement if facilities remain available. The Athletic Association will pay annual rent of one dollar per year, payable in advance, making this a nominal-cost lease arrangement. The County maintains responsibility for major infrastructure, permanent improvements, irrigation systems, and extensive grounds maintenance, while selected organizations will manage routine field maintenance, utilities except for public amenities, garbage collection, and equipment maintenance during the three-year lease term.