Classroom Technology for the new Rome Middle School

The Rome City Schools Technology Services Department in Rome, Georgia is issuing a Request for Quotation (RFQ) for classroom audiovisual technology at the new Rome Middle School. The procurement requires vendors to supply and install comprehensive A/V equipment across two attachments: Attachment A includes 122 ViewSonic IFP-8651 interactive panels with OPS slot PCs mounted on BalanceBox 400 counter-balanced adjustable height units, 5 identical panels on rolling carts with electric height adjustment, and 122 mini surge protectors; Attachment B includes 8 Newline STV-8624-PLUS displays, 3 Newline STV-9824-PLUS displays, 2 Newline STV-6524-PLUS displays, 12 HP Chromebox G4 units, and 1 rollable direct view LED vertical poster (70-72" range, 1.9mm pitch). All equipment must include installation, mounting hardware, delivery, and disposal services. Vendors must provide a minimum 7-year warranty with 5 years of onsite service for interactive panels and 5-year warranties for digital signage displays. The RFQ closing date is February 9, 2026 at 2:00 PM, with a target installation window beginning March 2, 2026. Proposals will be evaluated on scope of work, qualifications, and references (40 points) and cost (60 points), and vendors must submit one original and one copy plus digital copies to the Rome City Schools Central Office. Required submissions include the completed contract agreement, vendor questionnaire, and three references.

No specific set-aside designations or disadvantaged enterprise restrictions are noted in the procurement documentation. The Rome City School System is tax-exempt, and vendors should not include federal excise tax or state and local sales tax in their quotations. All vendors must demonstrate E-Rate funding eligibility and work cooperatively with Rome City Schools to maximize E-Rate funding opportunities. The awarded contract will be valid for one year from the award date with options to renew annually up to four additional times, with pricing remaining firm for one year post-award. No incumbent vendors or specific budget ranges are identified in the available documentation; however, the scope of the procurement—including 127 interactive and display panels plus supporting equipment and comprehensive installation services—suggests a substantial contract value. The evaluation committee reserves the right to conduct discussions with responsive proposers, request best and final offers, and award to single or multiple vendors.