Classroom Audio Enhancement

This Request for Bid (RFB) issued by Sturgis Public Schools in Sturgis, Michigan, procures classroom audio enhancement systems for installation across 182 classrooms distributed among eight school buildings within the district. The scope of work includes the installation of Lightspeed 955 Amplifiers with Flexmike 4 microphones, suspended ceiling or wall speakers, necessary wiring and sensors, and wall shelves for amplifiers, with 140 classrooms requiring complete system installation and 42 classrooms requiring amplifier, microphone, and wiring upgrades only. The buildings included in the project are Sturgis Central Commons (8 classrooms), Congress Elementary (3 classrooms), Eastwood Elementary (29 classrooms), High School (51 classrooms), Jerolene Elementary (4 classrooms), Middle School (37 classrooms), Wall Elementary (1 classroom), and Wenzel Elementary (8 classrooms). Sealed bids were required by November 13, 2020, at 2:00 p.m. local time, with public bid opening scheduled for the same date and time and Board of Education approval anticipated for November 16, 2020. Bid documents were made available beginning October 30, 2020, with no pre-bid conference scheduled; technical questions were to be directed to Von Metzger, Director of Technology, at (269) 659-1527. Contractors must provide comprehensive general liability insurance with limits of $500,000 per occurrence, workers' compensation coverage with statutory limits, and automobile liability coverage of $250,000 per person and $500,000 per occurrence, with optional umbrella coverage of $1,000,000, and all work must be performed during normal school hours (8:00 a.m. to 3:30 p.m., Monday through Friday) without disrupting school operations.

The RFB documents do not specify set-aside designations or restrictions limiting responses to particular types of organizations or disadvantaged enterprises. The bid structure allows the Owner discretion to delete one or more buildings from the project based on total costs, with each building submitted as a stand-alone price. A bid bond or other acceptable bid security equal to five percent of the base bid is required, and if the contract award exceeds $50,000, the successful bidder must furnish 100 percent Performance and Labor and Material Payment Bonds. A notarized Familial Statement of Disclosure is required with each bid submission, and Sturgis Public Schools reserves the right to reject any or all bids without restriction. The specific budget or award value for the project is not disclosed in the available documentation. Payment will be made within four weeks of invoice receipt, with invoices due within thirty days of service delivery, and the contractor assumes all tax obligations as Sturgis Public Schools is exempt from taxes.