Class b aqueous film-forming foam (afff) removal and disposal

The City of Santa Monica Fire Department is seeking bids for removal, cleaning, and disposal of Class B Aqueous Film-Forming Foam (AFFF) from 12 fire apparatus under ITB, with bids due November 4, 2026 at 3:00 p.m. Pacific Time and questions due October 26, 2026 at 3:00 p.m. Pacific Time.

Scope comprises complete AFFF removal and proper disposal from nine Type 1 Engines with 10-gallon tanks (100 gallons total), one Type 1 Engine with a 50-gallon tank, one Aircraft Rescue Crash Apparatus with a 210-gallon tank, and one Aircraft Rescue Utility with a 312-gallon tank, totaling 672 gallons. Work includes laboratory analysis, compliance documentation, and system flushing using EPA Methods 537 and 1633. Performance occurs at the Fire Department Drill Tower, 2500 Michigan Avenue, Building G, Santa Monica, California 90404.

Vendors must provide written certification of AFFF removal expertise covering PFAS and forever chemicals, document a minimum of three years of recent experience performing AFFF clean-out and treatment for fire apparatus, and demonstrate three years of recent work for California professional fire departments and FAA-indexed airport fire resources. Pricing must be submitted as a single line item for removal, cleaning, and disposal services per the 12 vehicles.

The City will evaluate proposals based on cost, experience, quality, capacity, financial resources, character, reputation, and ability to provide future maintenance or service. Vendors must carry Commercial General Liability insurance with limits of not less than $1 million per occurrence, Automobile Liability insurance with $1 million limits, and Workers' Compensation insurance as required by California law. The City of Santa Monica must be named as an additional insured; all carriers must be rated A- VII or better by A.M. Best and licensed to do business in California. Payment terms are net thirty days from invoice receipt. A payment bond equal to 100 percent of the proposal amount is required.

The Living Wage Ordinance applies if the contract award exceeds $54,200, requiring $25.00 per hour minimum wage to applicable employees. Optional renewal periods comprise four additional one-year terms at the same price and conditions. No pre-bid conference or job walk will be held. Bids must be submitted electronically through the City's online vendor portal.