Clarkston Community Schools LED Lighting Conversion Project

Clarkston Community Schools issued a Request for Proposal (RFP) for a comprehensive LED lighting conversion project covering thirteen school buildings and administrative facilities across the district in Oakland County, Michigan. The procurement seeks vendors to retrofit and replace interior lighting fixtures with energy-efficient LED alternatives at Clarkston High School, Renaissance High School, Clarkston Junior High, Sashabaw Middle School, nine elementary schools (Andersonville, Bailey Lake, Clarkston, Independence, North Sashabaw, Pine Knob, and Springfield Plains), the Early Childhood Center, and the Administration Building. The project encompasses conversion of approximately 16,600 existing fluorescent and incandescent fixtures across all facilities to LED replacements utilizing direct-wired Type B LED linear tubes, with work including removal of non-LED lamps, retrofit of existing fixtures, installation of new fixtures where necessary, and proper disposal of ballasts and lamps. Qualified vendors must be approved DTE Energy Trade Allies and Michigan Saves Contractors, responsible for managing all rebate applications with DTE Energy. All proposed LED products must meet stringent specifications including Design Lights Consortium Qualified Products List or Energy Star certification, UL/ETL listing, minimum five-year warranties, specific luminous efficacy ratings, Color Rendering Index minimums of eighty, and in-situ temperature measurements verified through independent laboratory testing, with vendors required to provide comprehensive product documentation including specification sheets and IES LM-79 photometric test reports. A mandatory pre-bid meeting and site walkthrough was held on November 1, 2019 at 9:00 AM at Clarkston High School, with proposals due by November 14, 2019 at 2:00 PM and public opening at 2:15 PM the same day. The project must commence January 6, 2020 and be completed by October 30, 2020, with work restricted to 7:00 AM to 5:00 PM Monday through Friday during summer and school breaks, and 3:00 PM to 12:00 AM Monday through Friday during regular school sessions.

This is a non-prevailing wage project with no stated set-asides for disadvantaged enterprises, though vendors must maintain workers' compensation insurance at $100,000 per person/$500,000 aggregate, commercial general liability of $1,000,000, and motor vehicle liability of $1,000,000. Payment and performance bonds equal to the contract amount are required for bids exceeding $50,000, with surety companies rated B+ or better by AM Best. No incumbent vendors or current contractors are referenced in the procurement documents. Comprehensive pricing documentation is required, including labor costs, material costs, and allowances per building ranging from $2,000 to $4,000 for unforeseen scope changes, with a total bid allowance of $44,000 across all facilities. The project budget reflects an estimated total investment of approximately $44,000 in allowance funding, though the full contract value will be substantially higher given the extensive scope of work across all thirteen facilities and the administrative building, with specific pricing to be determined through the competitive bidding process based on vendor proposals and the detailed fixture conversion schedules provided for each facility.