Clarke DHR/ Lighting Installation

The state of Alabama, specifically the Clarke County Department of Human Resources (DHR), is seeking a qualified vendor to perform a one-time LED lighting installation service. The project involves installing 50 LED panels, 200 LED lamps, and 6 LED downlights at the Clarke County DHR facility located at 22609 Hwy 84 East, Grove Hill, AL. A mandatory site visit is scheduled for Tuesday, February 11, 2025, at 10:00 a.m. CST, and all potential suppliers must attend and sign the event sign-in sheet to be eligible to submit a quote. Vendors must possess a current license at the time of award and installation, and the pricing must comprehensively include all associated costs such as trip charges, mileage, supplies, labor, fees, permit fees, and lift trucks. The DHR County office will supply the LED lamps, ballasts, and bulbs, which vendors must verify are on-site before scheduling installation. The entire installation must be completed in one trip, with a firm deadline of February 28, 2025. The primary point of contact is Nicole White (251.275.7024), with Belinda Armstead (251.275.7057) serving as backup.

The contract opportunity does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. Vendors must be registered in the Alabama Buys system and submit responses electronically through the Public Solicitation site prior to the February 13, 2025 due date. Payment terms are Net 30, with compensation provided in arrears after successful service completion, and no invoicing is permitted before work is finalized. While a specific budget range is not disclosed, vendors should anticipate covering all associated installation costs. The State of Alabama reserves the right to conduct cost realism and price reasonableness analysis on submitted bids. Suppliers must be prepared to accept multiple forms of electronic payment, including state-issued credit cards, P-cards, and electronic funds transfer. Additionally, vendors must comply with E-Verify program requirements and be prepared for potential additional administrative requirements, such as sales tax exemption documentation and foreign corporation registration if applicable.