CJCF - Facilities Generator Systems MRO - FY26

The Ohio Department of Youth Services (ODYS) has issued a Request for Quote (RFQ) for Generator Systems Maintenance, Repair, and Operations (MRO) for Fiscal Year 2026, seeking a purchase order for preventative maintenance and load bank testing of emergency power generators at three juvenile correctional facilities. The solicitation, with ID SRC0000030495, is divided into three separate lots corresponding to Cuyahoga Hills Juvenile Correctional Facility, Indian River Juvenile Correctional Facility, and Circleville Juvenile Correctional Facility. The procurement will cover services from July 1, 2025, through June 30, 2026, with specific requirements for certified technicians to perform comprehensive generator maintenance. Suppliers must provide pricing for annual and semi-annual preventative maintenance, load bank testing, and trip charges, adhering to the existing DAS contract MAC034 - RS901022. The RFQ was issued on May 2, 2025, with quotes due on May 16, 2025, at 3:00 PM, and optional site visits permitted no later than May 14, 2025. Key deliverables include changing filters, oil, performing load bank tests, and providing detailed follow-up reports after each maintenance visit. The award will be made to the lowest responsive and responsible bidder, with services to be coordinated during normal working hours (Monday-Friday, 8:00 AM - 4:00 PM EST).

No specific set-aside designations or restrictions on responding organizations were explicitly mentioned in the documentation. The procurement is based on an existing mandatory use contract (RS901022) from the Ohio Department of Administrative Services, which allows multiple suppliers to be awarded per region. While no incumbent vendors were directly identified, the contract covers all State agencies, state institutions of higher education, and registered Cooperative Purchasing Program members. The existing infrastructure involves three specific generator systems: a CAT 3412 GEN SET at Cuyahoga Hills, Kohler 1750KW and Cummins DFGE generators at Indian River, and a CAT 3512 GEN SET at Circleville. Contractors must provide 24/7 emergency service capabilities and respond to service requests within four hours. Although a specific budget range was not disclosed, the contract includes a 0.75% revenue share that contractors must pay to DAS, calculated quarterly on total sales, which suggests potential significant financial opportunities for successful bidders.