Civil Engineering On-Call Services

The Town of Windsor, Colorado is soliciting qualifications for a shortlist of civil engineering on-call consultant teams, with proposals due December 8, 2026, at 4:00 p.m. through the Rocky Mountain BidNet System. Every team member must be prequalified annually with CDOT, a filter that applies before capability is weighed.

Teams must be led by a prime consultant with qualified subconsultants, covering transportation and traffic, structural, geotechnical, landscape and irrigation, water and wastewater, stormwater and floodplain, environmental and historical services, construction management, and fiber broadband design, "including but not limited to" those disciplines. Anticipated projects include road improvements, boulevard widening, drainage improvements, pump station work, fire flow pipe replacements, and sanitary sewer upgrades. Minimum mandatory qualifications are at least five years in the engineering design industry; completion of three local agency projects funded by state or federal money (preferably in CDOT Region 4); a Colorado Licensed Professional Engineer project manager with ten years managing on-call contracts; and similar on-call design services for a government municipality within the past five years.

Funding comes from Town funds, CDOT, and federal programs. Federally funded projects require NEPA processes, utility and railroad clearances, and Disadvantaged Business Enterprise participation as applicable.

Work proceeds through task work orders with negotiated fees, each limited to $500,000 unless the Town authorizes otherwise. Proposals must exclude pricing and billing rates. The firm ceiling price for one year shall not exceed six percent of estimated construction costs on federally funded projects. The Town intends to award three or four teams to a one-year contract through 2027, with up to four additional one-year renewals; renewal is not guaranteed and may be limited to two additional years.

Evaluation weights are project team qualifications at 35 percent, project experience at 40 percent, and project approach at 25 percent. Proposals are limited to 25 pages, excluding covers, cover letters, dividers, resumes, and appendices. Final addenda will be issued by November 11, 2026. Interviews are anticipated the week of January 11, 2027, with firm selections targeted for the week of January 18, 2027.