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NOTICE

REQUEST FOR QUALIFICATIONS

FOR

CIVIL ENGINEERING ON-CALL SERVICES

EN-26-018

Proposals Due: December 8, 2026 @ 4:00 p.m.

The Town of Windsor (“Town”) is soliciting proposals from qualified engineering consulting firms to enter into a Professional Services Agreement to provide full professional civil engineering on-call services for a variety of needs identified in this Request for Qualifications (RFQ).

The RFQ has been posted on the Rocky Mountain BidNet System at the following website link:

https://www.bidnetdirect.com/colorado/townofwindsor

A pre-proposal meeting will not be held for this project. Questions regarding this RFQ should be directed in writing to Omar R. Herrera, Director of Engineering, by email only at oherrera@windsorco.gov. The deadline for submitting questions is 5:00 pm, November 4, 2026.

OVERVIEW

Given the exceptional growth in Windsor and the surrounding communities in recent years, the need to keep up with the Town’s growing infrastructure and Capital Improvement Project (CIP) goals is essential.

Therefore, the Town intends to develop a “shortlist” of Consultant Teams led by a prime consultant with qualified subconsultants who collectively may be called upon to provide a variety of civil engineering services, including but not limited to the following disciplines:

Transportation & Traffic Engineering Structural Engineering Geotechnical Engineering & Materials

Testing Landscape & Irrigation Engineering Property Acquisition & Appraisal Services Professional Surveying Services Street Lighting Design & Engineering

Water and Wastewater Engineering Stormwater & Floodplain Engineering Environmental & Historical Services Subsurface Utility Engineering Pedestrian/Bicycle Infrastructure Planning and Design Services Fiber Broadband Design and Permitting Construction Management & Inspections

MINIMUM MANDATORY QUALIFICATIONS

Proposals will be considered only from consultants who are financially responsible and have experienced personnel able to provide the required services. The Consultant shall be established in the engineering design industry and have provided the requested design services for a minimum of five (5) years. In addition, the following minimum mandatory qualifications are required:

The Consultant shall have completed a minimum of three local agency projects funded by State and/or Federal money, preferably in CDOT Region 4 (e.g., transportation, structural, etc.).

The Project Manager assigned to the project shall be a Colorado Licensed Professional Engineer with 10 years’ experience managing on-call contracts (minimum).

The prime consultant shall have provided similar services (i.e., On-Call Design Contracts) for a government municipality within the past five years.

All parties (Prime and Sub Consultants) submitting as a team member on a proposal must be prequalified to do work for CDOT. Pre-qualification must be done annually. The recommended disciplines based on the scope of work: Civil Engineering (CE), Engineering Management - Contract Administration (MA), Highways and Street Design (HD), Hydraulics (HY), Transportation Engineering (TP) and Surveying (SU).

The Town may request additional information substantiating the above requirements. Failure to provide this information may result in a consultant’s Proposal being declared non-responsible.

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BACKGROUND

Selected Consulting Teams will be required to provide comprehensive support to Town staff on a variety of projects and tasks related to civil engineering, including public input process, assistance with grant applications and administration, property acquisition and appraisal services, and possibly land development review services. The intent of this RFQ is to establish a small group of selected prime consultants that will become an extension of Town staff.

Here are a few potential projects to be awarded under this contract, the following list is not intended to be all inclusive:

WCR 17 Road Improvements (Crossroads Blvd to Southgate Subdivision) Crossroads Blvd Widening – 30% Design (Highland Meadows Pkwy to Colorado Blvd.)

Colorado Blvd Realignment (Phase 2) – 30% Design 1st St. & Chestnut St. Drainage Improvements Windsor Basin Master Drainage Channel Improvements North Pressure Zone Pump Station Fire Flow Pipe Replacements Water System Upgrades - South Pressure Zone Additional Pressure Reducing Valves for System Growth Central Basin Sanitary Sewer Upgrades

SCOPE OF WORK

The Consultant shall ensure the scope of work is in compliance with the current Manual on Uniform Traffic Controls Devices (MUTCD), National Association of City Transportation Officials (NACTO), American Association of State Highway and Transportation Officials (AASHTO) guidelines, Colorado Department of Transportation (CDOT) M&S Standards and Specifications, Town of Windsor Design and Construction Standards & Specifications for Streets, Water and Sewer, and Town of Windsor Storm Drainage Design Criteria and MS4 Permitting requirements. The Consultants’ scope of work could generally include, but is not limited to the following:

Identification and mapping of property ownership and existing rights-of-way.

Identify needed easements and rights-of-way on adjacent properties.

Provide property acquisition and appraisal services.

Preparation of geotechnical survey reports and investigations.

Preparation of a topographical and boundary survey, legal descriptions, and exhibits.

Provide required subsurface utility engineering services per Colorado Senate Bill 18-167.

Complete necessary traffic data collection and traffic analysis.

Perform bridge and roadway design to accommodate vehicle, pedestrian and bicycle infrastructure.

Intersection design includes traffic signals, modern and mini roundabouts.

Perform stormwater and floodplain design.

Perform landscape and irrigation design.

Perform street lighting design.

Perform water and wastewater distribution design and water treatment plant design.

Complete conceptual design, preliminary design, and final design drawings for construction.

Prepare an Engineers Opinion of Probable Construction Costs.

Provide necessary environmental, historical, utility and right-of-way clearances on a project.

Prepare Project Manual and Specifications for bidding.

Provide Bid Administration assistance to Town.

Provide Construction Administration assistance to Town.

Provide materials testing and construction management/inspection services.

Support and assist the Town with stakeholder coordination and perform public input process.

Provide grant writing and application assistance.

Perform design, permitting review, inspections and construction oversight on fiber broadband projects.

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RFQ SUBMITTAL REQUIREMENTS

Proposals must be submitted electronically in PDF format on BidNet no later than 4:00 P.M. on Tuesday, December 8, 2026. No hard copy or facsimile proposals will be accepted or considered.

BidNet: https://www.bidnetdirect.com/colorado/townofwindsor

Consultants/firms must register on BidNet (https://www.bidnetdirect.com/) to submit their proposals electronically. Late proposals will not be accepted. If you need assistance, please contact BidNet’s Vendor Support Department at support@bidnet.com or 800-835-4603.

Any modifications or addenda related to this RFQ will be published on the BidNet System. All respondents are responsible for periodically checking the Bid Net System for relevant updates prior to submitting a proposal.

Each proposal shall be limited to twenty-five (25) pages (excluding covers, cover letter, dividers, resumes, and appendix). Each submission shall adhere to a minimum font size of 10 and ½ inch page margins. Each RFQ shall identify the following:

1. Cover Letter - (1 page limit)

2. Project Team - (10 page limit, see NOTE Below) Identify Project Team, including sub-consultants and all key staff in an organizational chart.

NOTE: One 11 x 17 page for the Organization Chart counts as 2 - 8 ½ x 11 pages.

Present a brief discussion regarding how the team's qualifications and experience relate to the Scope of Work.

Qualifications and relevant individual experience of prime and subconsultants.

Length of time with the firm for each key team member.

Describe how minimum mandatory qualifications are being met.

Full resumes can be attached to the Appendix.

3. Project Experience - (10 page limit) Experience on similar projects as a team and on-call contracts

Project name Location and project costs A brief description of the project The firm’s role in the project Project Team member roles in the project Note any relevant project experience utilizing CDOT and/or Federal Funds A project reference and contact phone number

4. Project Approach - (5 page limit) The Project Team’s typical approach to completing a capital improvement project.

Identify project approach regarding CDOT Local Agency Projects.

Firms approach to allocating resources ensuring adequate capacity to meet project deadlines.

5. Appendix - (No Page limit) Key staff resumes only.

Letters of commendation or awards for similar previous work completed within the last five years. These letters should be of reasonable length and pertinent to the project.

Additional Information to be provided upon request only.

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SELECTION PROCESS AND EVALUATION CRITERIA

A selection committee of Town personnel will evaluate and rate the proposals based on the following criteria.

These criteria will be the basis for reviewing the written proposals. The rating scale shall be from 1 to 7, with 1 being a poor rating, 4 being an average rating, and 7 being an outstanding rating.

WEIGHTING

CRITERIA STANDARD FACTOR

Project Team: 1.) Abilities and qualifications of key personnel and subconsultants 30% 35% 2.) Is the firm’s location conducive to the project 5%

Project Experience: 1.) Team’s experience with similar on-call contracts 20% 40% 2.) Team’s experience with similar projects 15% 3.) Project team references 5%

Project Approach: 1.) Firm’s understanding of the project goals 10% 25% 2.) Formulation of successful approach to project 10% 3.) Overall presentation of proposal 5%

ANTICIPATED SCHEDULE

The Town’s anticipated schedule, subject to change, is as follows:

1. Issuance of RFQ October 21, 2026

2. Deadline for submitting questions November 4, 2026 @ 5:00 p.m.

3. Final Addendum Issued November 11, 2026

4. Deadline for submitting RFQ December 8, 2026 @ 4:00 p.m.

5. Interviews (If Necessary) Week of January 11th, 2027

6. Target Date for selecting a Firms Week of January 18th, 2027

RFQ TERMS AND CONDITIONS

The Town reserves the right to reject all Proposals and to waive any irregularities and informalities in the submittal and evaluation process. This solicitation for Consultant Services does not obligate the Town to pay any costs incurred by respondents in the preparation and submission of a Proposal. This solicitation does not obligate the Town to accept or contract for any expressed or implied services. Furthermore, the Town reserves the right to award the contract to the next most qualified Consultant if the selected Consultant does not execute a contract within thirty (30) days after award of the RFQ.

The Town intends to utilize this contract for projects funded through a variety of sources, including Town funds, CDOT, and federal funding programs. Consultant selection and contract negotiations will be conducted in accordance with applicable federal, state, and local requirements. For projects subject to the Brooks Act, the Town will use qualifications-based selection procedures and negotiate fair and reasonable compensation with the most highly qualified firm.

Firms should include information regarding their experience with federally funded projects and familiarity with applicable federal requirements. Disadvantaged Business Enterprise (DBE) participation, reporting, and other related requirements may apply to projects receiving federal funding, as applicable to the specific funding program and project.

The Town intends to award up to three (3) or four (4) consultant teams for this RFQ.

Selected Consultants will be awarded a one (1) year contract term through 2027 with the option of renewing the contract up to four (4) additional one-year periods subject to approval by both parties. The annual renewal period of 4 additional years is not guaranteed and may be limited to two (2) additional one-year periods. A Consultant Team under this contract will then be selected from the “shortlist” and asked to provide a detailed scope of work and a not-to-exceed fee for an identified project or specified task under a task work order.

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A copy of the Town’s standard Professional Services Agreement is attached.

Some projects may be partially or fully funded by State and/or Federal money. In this case the project must adhere to all State/Federal requirements. Because this solicitation could be utilized for future State and/or federally funded projects, proposals must NOT include pricing or billing rates.

The firm ceiling price for one year will not exceed six (6) percent of the estimated construction costs on Federally funded projects. The firm ceiling price may be adjusted each year in the annual renewal process. Each Work Order will be limited to $500,000 unless otherwise authorized by Town.

Depending on the project size and budget, the Town may request multiple Consultant Teams provide scope and fee proposals. All scope and fee proposals will be subject to negotiating a not-to-exceed fee with the Town to ensure the goals of each project or task will being achieved.

Final drawings shall be submitted to the Town in AutoCAD and PDF formats. Draft and final design documents shall become the sole property of the Town.

Teams shall include personnel qualified by CDOT to complete the Federal acquisition process. This includes, but is not limited to, NEPA process, Utility and Railroad clearances, appraisals, right-of-way plan preparation, and negotiations. The Town anticipates that in most cases Town will perform negotiations on parcels not affected by Federal funds.

The Town is seeking a consultant team led by a prime consultant with qualified subconsultants who can collectively deliver projects with complex requirements, including compliance with Town and CDOT standards, federally funded projects subject to CDOT oversight, and projects involving significant public interest or controversy. Equally important, the team must be able to deliver smaller, straightforward projects quickly, efficiently, and cost-effectively.

ATTACHMENTS

The following attachments are included:

Attachment A – Sample Professional Services Agreement