Citywide Standby Emergency Debris Monitoring Services

The City of Raleigh is requesting proposals for Citywide Standby Emergency Debris Monitoring Services, with proposals due October 22, 2026. Services are activated only following qualifying emergency events—hurricanes, severe storms, floods, tornadoes, or other declared disasters—and include monitoring and documenting debris removal operations, debris collection and disposal activities, contractor performance, and related services necessary to support the City's debris management and federal/state reimbursement documentation requirements.

The contractor must demonstrate experience in debris monitoring operations, familiarity with federal disaster assistance documentation requirements (particularly FEMA reimbursement procedures), and capability to mobilize personnel rapidly upon activation. Key responsibilities center on maintaining detailed field records, conducting inspections, documenting debris volumes and removal processes, and generating reporting necessary for cost recovery through FEMA and state emergency management programs.

Compensation is structured as an hourly fee schedule with rates varying by professional classification and service category, covering monitoring personnel, supervisory staff, and administrative support positions. The attachment specifies the rate tables by job classification and service type, though exact dollar values are contained in the attached fee schedule file (274-530-CTY-02_Attachment A - Hourly Fee Schedule.xlsx). The contract is a standby arrangement with no guaranteed activation or minimum hours; activation and duration depend on declared emergency events. Specific contract term, renewal options, and performance metrics are outlined in the full contract documents provided with the RFP.