Citywide Landscape Plant Materials

The City of Clearwater, Florida, is seeking qualified vendors to provide landscape plant materials for citywide beautification efforts through an Invitation to Bid (ITB). The procurement encompasses six primary categories of plant materials: containerized shade trees (14 species), palms (15 species), accent trees (18 species), plants and shrubs (36 species), groundcovers (14 species), and miscellaneous plant materials (14 species). Vendors must provide all materials with delivery services, with no installation required. Key qualifications include having an ISA Certified Arborist on staff, providing a minimum of three references (preferably from other Florida public entities), and ensuring all plant materials comply with Florida Grades and Standards and American Association of Nurserymen (AAN) standards. Vendors must submit pricing as a percentage discount off the Manufacturer's Suggested Retail Price (MSRP), with a minimum 3% discount strongly preferred. Important dates include a non-mandatory Vendor Conference and Site Visit on December 8, 2025, at 11:00 a.m., a question submission deadline of December 13, 2025, at 10:00 a.m., and bid submission deadline of December 23, 2025, at 10:00 a.m.

The solicitation does not indicate any specific set-aside designations or restrictions on responding organizations. No incumbent vendor information is provided, and there are no mentions of existing infrastructure or technology integration requirements. Vendors must meet specific insurance requirements, including Commercial General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), Commercial Automobile Liability ($1,000,000 combined single limit), and Workers' Compensation coverage. The initial contract term is estimated from February 2026 through January 2027, with three optional one-year renewal periods at the City's discretion. Bids must remain firm for 90 days following the opening, with payment terms of NET 30 and electronic funds transfer accepted. Delivery will be FOB Destination, Freight Prepaid and Allowed, with all freight and loading/unloading costs included in unit prices. While no specific budget range is mentioned, the comprehensive nature of the plant material categories suggests a significant procurement opportunity for qualified vendors specializing in landscape plant materials.