Citywide Janitorial Services

The City of Hendersonville, Tennessee Public Works Department is soliciting sealed bids under Bid No. 27-0016 for citywide janitorial services at four facilities, with mandatory pre-bid site inspections on November 16–18, 2026, written questions due November 19, 2026 at 4:00 p.m., and bids due November 30, 2026 at 2:00 p.m. The opportunity lists Sumner County as its jurisdiction. The source names no set-aside or preference program.

The scope covers City Hall (approximately 20,000 square feet), the Police Building (13,200 square feet), the Police Annex Building (10,000 square feet), and the Freehill Maintenance Shop and Breakroom (1,900 square feet). The contractor supplies all labor, supervision, equipment, cleaning products, and supplies, with routine services performed at frequencies ranging from daily to annually. Minimum qualifications require at least one completed public agency contract of similar size and scope with a minimum three-year term, three years of experience in similar services, three consecutive years operating under the current legal business name, and use of only W-2 employees. Bidders must furnish at least three references, at least two from governmental agencies. Insurance requirements include $1 million workers' compensation, $1 million general liability per occurrence with a $2 million aggregate, and $1 million automobile liability. The awardee must furnish and maintain a fidelity bond of at least $25,000 covering employee dishonesty and fraud.

Pricing is submitted as a per-facility, per-month Base Bid for routine services, with separate unit pricing for extra work: floor stripping and waxing per square foot, major carpet cleaning and extraction per square foot, and additional janitorial labor per labor hour. The initial term runs January 1, 2027 through June 30, 2028, with the City holding the option to extend for four additional one-year periods. Liquidated damages are $500 per occurrence per location for daily services not performed or failing quality standards, and up to $500 per occurrence for less frequent services. The contractor must commence work within ten days of a Notice to Proceed. Addenda will be posted by November 23, 2026. The City reserves the right to waive informalities, reject any or all bids, and make multiple awards if in its best interest. Inquiries go to Rick Michalec at (708) 670-3074.