Citywide Emergency On-Call HVAC Repair Services, Excluding DIA (No DSBO Program)

The City and County of Denver is soliciting bids for Citywide Emergency On-Call HVAC Repair Services, excluding services at Denver International Airport. This procurement is seeking a licensed mechanical contractor to provide comprehensive HVAC emergency repair services across various city facilities, including heating, air conditioning, boiler systems, controls, ductwork, and fuel piping. The contractor must be capable of 24/7 emergency response, with a mandatory two-hour response time and work commencement by the next business day. Qualified vendors must submit bids electronically through the Rocky Mountain E-purchasing System (BidNet) by October 3, 2025, at 3:00 PM local time. Vendors are required to complete the Exhibit B Pricing Matrix, provide references from at least three firms or government organizations, and adhere to prevailing wage requirements. The evaluation criteria will include price, specification compliance, vendor qualifications, required forms, and diversity and inclusiveness considerations. The contract term is set for three years, from December 19, 2025, to December 18, 2028, with potential for two one-year extensions.

The procurement does not appear to have specific set-aside designations, but it does require a Diversity and Inclusiveness in City Solicitations Information Request Form. Contractors must be prepared to comply with comprehensive insurance requirements, as detailed in the Exhibit F Certificate of Liability Insurance template. All contractor employees will be subject to mandatory background checks, with additional security requirements for work at law enforcement and sensitive facilities. While no specific incumbent vendors are mentioned, the contract allows for potential awards to multiple bidders. The contract includes provisions for environmental purchasing guidelines, requiring contractors to use environmentally preferable products. Though a specific budget range is not explicitly stated, the contract will operate on a work order basis, with individual work orders having a maximum amount to be determined. Contractors must be prepared to self-perform at least 30% of the work and comply with city ordinances related to minimum wage, wage theft prevention, and environmental sustainability.