CITYWIDE CONSULTANT ROSTER: Human Resources and Workplace Management Consulting

The City of Seattle is seeking to establish a Citywide Consultant Roster for Human Resources and Workplace Management Consulting, inviting qualified consultants to submit applications and statements of qualifications. The roster will cover six primary categories: Education Planning & Management, Human Resources, Management Services, Occupational Safety and Health, Race or Social Justice Consulting, and Training and Counseling Services. Eligible consultants must be small business concerns as defined by the Small Business Administration, have completed at least three projects within their proposed roster category, and possess required professional licenses and certifications. The solicitation was released on September 2, 2025, with questions due by December 1, 2025, and final responses required by December 30, 2030. The City intends to maintain this roster for a 5-year cycle from December 15, 2025, to December 31, 2030, with consultants remaining approved until they no longer meet requirements or the cycle concludes. Consultants may apply to multiple roster categories and must submit a comprehensive Statement of Qualifications detailing their professional experience and capabilities.

The procurement explicitly excludes nonprofit organizations from participating in the roster program. Consultants selected for the roster will be eligible for projects estimated to cost below $410,000 without a formal competitive process, with each department limited to using a single consultant up to $819,000 per year within a specific roster category. The City reserves the right to modify the solicitation and remove consultants from the roster at its discretion. The Standard Consultant Roster Agreement Template emphasizes social equity requirements, including non-discrimination clauses and woman and minority business enterprise (WMBE) inclusion goals. While specific budget ranges are not explicitly detailed, the contract mechanism allows for flexible engagement through hourly rates or lump-sum payments, subject to City Council appropriation and departmental budget constraints. The procurement also includes provisions for ethical conduct, intellectual property rights protections, and performance evaluation mechanisms, reflecting the City of Seattle's comprehensive approach to professional services procurement.