CITYWIDE CONSULTANT ROSTER: Architectural and Planning Consulting

The City of Seattle is establishing a Citywide Consultant Roster for Architectural and Planning Consulting services, seeking qualified consultants across seven service categories including Architectural Services, Drafting Services, Historic Resource Inventories/Assessments/Design, Landscape Architectural Services, and Urban Planning. The roster application period opens September 1, 2025, with a question response deadline of December 1, 2025, and a final response submission deadline of December 30, 2030. Consultants must have completed at least three projects in their applied category and have key personnel with appropriate professional licenses and certifications. The procurement requires consultants to submit a comprehensive Statement of Qualifications demonstrating their experience and capabilities, with specific requirements for professional licensing and insurance. Contract opportunities through this roster will be limited to projects estimated at $410,000 or less, with each city department restricted to spending up to $819,000 per year per roster category. Consultants will be evaluated based on their demonstrated expertise, project history, professional credentials, and ability to meet the city's specific architectural and planning service needs.

The City of Seattle will implement a small business priority approach, with consultants required to qualify as a "small business concern" based on the Small Business Administration's size standards. Nonprofit organizations are explicitly excluded from the roster program. The roster will be valid from December 15, 2025, to December 31, 2030, with consultants able to apply continuously during this period. While no specific incumbent vendors are mentioned, the procurement allows for a continuous application process that enables the city to maintain a dynamic pool of pre-qualified consulting professionals. The standard contract will be governed by the attached Consultant Roster Agreement Template, which provides a framework for potential project assignments. Consultants must meet specific insurance requirements and professional licensing standards before being eligible to execute contracts with the city. The roster approach provides the City of Seattle with a flexible mechanism to quickly select qualified professionals for architectural and planning projects without conducting a full competitive bidding process for each individual assignment.