City of Oglethorpe CDBG 2027 RFP

The River Valley Regional Commission, procuring on behalf of the City of Oglethorpe, is requesting proposals for professional engineering services related to sewer, water, street, and drainage improvements, with proposals due August 31, 2026 at 10:00 a.m. This is a Section 3 Covered Contract; Section 3 Business Concerns are encouraged to apply and may receive preference consideration only after all other quantitative and qualitative factors have been evaluated.

The engineer will develop a preliminary engineering report during the grant application phase and, if CDBG funding is secured, provide final design, plans and specifications, obtain necessary permits and easements, prepare bid and contract documents, supervise construction, and manage project closeout. The selected engineer must deliver the preliminary engineering report within 30 days of selection. Proposals must include personal references from similar local government projects completed within the past five years, firm history and principal resumes, key personnel assignments with resumes, a detailed cost schedule broken down by service category, and a completed CDBG RFP evaluation form. The evaluation form requires firms to list up to 10 CDBG and non-CDBG projects completed between 2021 and 2026, confirm local government experience in the River Valley Region during that period, identify top qualified staff with state PE licensure, state their fee as a percentage of construction costs, confirm all-inclusive-cost status, confirm ability to deliver the preliminary engineering report within 30 days, and provide distance to the project location.

Evaluation is weighted across six dimensions: CDBG project experience from 2021–2026 (15 points); knowledge of similar project types such as water systems, sewer systems, buildings, and street and drainage infrastructure (20 points); familiarity with the City of Oglethorpe community (5 points); staff qualifications based on PE licensing and experience (15 points); completion of the CDBG Evaluation Sheet (15 points); and prior local government experience with the firm as assessed by evaluator impression (30 points). The contract will be structured as direct costs plus a fixed fee not to exceed a lump sum, with fees for additional services calculated as direct costs plus a multiplier. Proposals must be submitted in triplicate to the River Valley Regional Commission office at 710 Front Avenue, Columbus, Georgia 31901.