City of new haven street sweeping signs

The City of New Haven Department of Public Works is issuing Invitation for Bid (IFB) 2026-IFB-308 for the fabrication and installation of custom post-mounted street sweeping signs as Phase 1 of a multi-phase street sweeping notification initiative. The procurement seeks qualified and licensed contractors to provide all necessary labor, materials, tools, equipment, transportation, and workmanship to fabricate 12" x 18" Engineer Prismatic aluminum signs with 3M reflective material and install them throughout the city using existing infrastructure to inform residents of routine street sweeping days. Deliverables include the manufacture and installation of approximately 2,500 signs, though actual quantities will vary by location and mounted post, with work to be initiated through Work Orders issued by the Director or designee with no guaranteed minimum quantity per work order. Required qualifications include established manufacturing facilities and personnel, dedicated customer service representatives, graphic design capabilities, and a minimum seven-year warranty with 72-hour response time for warranty claims. Bidders must provide proof of insurance prior to contract award, including general liability of $1,000,000 per occurrence/$2,000,000 aggregate, workers' compensation at statutory limits, and auto liability of $1,000,000 combined single limit. Questions and clarifications are due by April 8, 2026 at 5:00 PM, with electronic bids submitted through the City's OpenGov procurement portal by April 16, 2026 at 3:00 PM. The contract term is one year with renewals at the City's sole discretion, and this is a split award contract allowing vendors to respond to fabrication, installation, or both services independently. Freight must be prepaid and FOB destination to the Department of Public Works at 34 Middletown Avenue, New Haven, CT 06513, with materials required within 30 days of order placement.

This procurement contains no set-aside designations for disadvantaged enterprises, and no local preference is applied. Contractors must comply with the City's Living Wage Ordinance if the contract exceeds $25,000 annually, Equal Employment Opportunity requirements, and the Ban The Box Agreement. The City retains the right to award separate items to separate bidders. No incumbent vendors or current contractors are identified in the solicitation documents. The contract is anticipated to be funded through American Rescue Plan Act (ARPA) State and Local Fiscal Recovery Funds, with the City obligated to obligate all ARPA funds by December 31, 2024, and expend all funds by December 31, 2026. The total contract budget is $125,000, with estimated quantities of 2,500 signs for fabrication and 2,500 signs for installation. Contractors must comply with the applicable ARPA agreement terms, including indirect cost limitations of 10 percent of the total award, quarterly reporting requirements, maintenance of detailed records until December 31, 2031, and registration with SAM.gov. The City reserves broad termination rights for cause with five business days' notice, for convenience with twenty-one days' notice, or for non-appropriation of funds with immediate effect.