City of Janesville, Janesville Transit System Request for Proposals for Passenger Shelters

The City of Janesville, Wisconsin, through its Janesville Transit System (JTS), is issuing a Request for Proposal (RFP) 2022-02 to procure non-advertising transit passenger shelters. The procurement seeks a qualified manufacturer to design, fabricate, and supply up to seven initial shelters with specific technical requirements, including a 5'x10' footprint, aluminum 6063-T52 alloy frame, full-height glazed walls and roof, and ADA-accessible design. Vendors must demonstrate a minimum of ten years of continuous shelter manufacturing experience and provide three Midwestern municipality references. The evaluation criteria will focus on the lowest cost responsive and responsible proposer using a predetermined formula based on anticipated annual usage. Key procurement dates include a question submittal deadline of October 5, 2022, proposal acceptance beginning October 13, 2022, and a final proposal submission deadline of October 20, 2022 at 12:00 PM noon. The contract is expected to be executed during the week of November 7, 2022, with an initial three-year term running through October 31, 2025, and two optional one-year extension periods available at the City's discretion.

The RFP requires vendors to comply with Buy America requirements, Federal Transit Administration regulations, and civil rights guidelines. Disadvantaged Business Enterprise (DBE) participation is encouraged, though specific set-aside percentages are not explicitly defined. Vendors must provide comprehensive insurance coverage, including general liability of at least $1,000,000 per occurrence and workers' compensation as mandated by Wisconsin law. The procurement is subject to Federal Transit Administration funding and will require strict adherence to all applicable federal, state, and local regulations. Pricing must be submitted on the provided Form J, which includes costs for the initial seven shelters, freight, and optional amenities such as solar light kits and skirting kits. While a specific total contract value is not stated, the initial purchase involves up to seven shelters with potential for future expansion. The RFP allows for optional pricing on supplementary items like solar lighting systems and replacement window panels, providing flexibility for future transit system infrastructure improvements.