Passenger Shelter RFP 2022-02 Forms J and K.docx
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- Attached to
- City of Janesville, Janesville Transit System Request for Proposals for Passenger Shelters
- Solicitation number
- JTS RFP 2022-02
- Issued by
- Wisconsin
About this file
This file contains Forms J and K from the City of Janesville's Request for Proposal 2022-02 for passenger shelters issued by the Janesville Transit System (JTS). The RFP seeks qualified vendors to design, fabricate, and supply non-advertising transit passenger shelters, with an initial purchase of up to seven shelters. The contract term spans three years from execution through October 31, 2025, with two optional renewal periods: Option 1 running from November 1, 2025 through March 31, 2026, and Option 2 from November 1, 2026 through March 31, 2027. Each shelter must meet specific design requirements including a 5' x 10' footprint with 7-foot interior clearance, aluminum frame construction, full-height glazed walls, glazed roof, and integrated bench seating. The specifications require shelters to accommodate ADA accessibility with two 32-inch openings, withstand 90 MPH wind loads and 40 pounds per square foot snow loads, and include a 12-month warranty covering defects in materials and workmanship.
Vendors must submit complete pricing on Form J for initial shelter purchases, freight, solar light kits, and skirting kits, along with lead time estimates for delivery upon contract execution. Form K requires vendors to certify compliance with all technical specifications or document detailed exceptions to deviations from requirements. The RFP includes optional pricing for solar lighting systems that must meet UL certification, provide dusk-till-dawn illumination with minimum 2 foot candles at grade, and maintain autonomous operation for five days; optional skirting to reduce snow and ice infiltration; and optional replacement window panels. Vendors must provide all mounting hardware, demonstrate that shelters can be installed with up to four inches of slope adjustment, and include calculations for solar system autonomy and array-to-load ratios where applicable. All aluminum components must be powder-coated in RAL 6016 color, and proposals deemed incomplete will not be considered for evaluation.
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| File | Type | Posted |
|---|---|---|
| Passenger Shelter RFP 2022-02.pdf |
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Text version
Form J: Price Form The Price Form must be completed in its entirety. If the form is not completely filled out the proposal will not be considered.
| Item Description |
| Year One Upon Execution– 10/31/2023 |
| Year Two |
11/1/2023 – 10/31/2024 Year Three 11/1/2024 – 10/31/2025 Option 1 11/1/2025– 3/31/2026 Option 2 11/1/2026 – 3/31/2027
Initial purchase of up to seven (7) shelters upon execution of the contract:
Price per shelter:
| $ |
| NA |
| NA |
| NA |
| NA |
Freight price for up to (7) shelters upon execution of the contract Freight price per shelter:
| $ |
| NA |
| NA |
| NA |
| NA |
Initial purchase of up to seven (7) solar light kits upon execution of the contract:
Price per light kit:
| $ |
| NA |
| NA |
| NA |
| NA |
Initial purchase of up to seven (7) skirting kits upon execution of the contract:
Price per skirting kit:
| $ |
| NA |
| NA |
| NA |
| NA |
| 1 Passenger Shelter |
| $ |
| $ |
| $ |
| $ |
| $ |
| 1 Solar Light Kit |
| $ |
| $ |
| $ |
| $ |
| $ |
1 Skirting Kit
| Price for replacement clear tempered safety glass panels. List the cost for each applicable panel size/type. You may add rows if necessary. |
| $ |
| $ |
| $ |
| $ |
| $ |
| LEAD TIME: Please state lead time for initial purchase of up to 7 shelters once receiving executed contract and purchase order: | ____________________________ |
| VENDOR’S SIGNATURE & INFORMATION: |
Vendor Full Legal Name:
Complete Address, City, ST, Zip:
Proposers Contact Name & Title (Type or Print):
Authorized Signature:
Phone # , Fax# & Email:
Date:
Taxpayer I.D. Number:
Form K: Passenger Shelter Specification Compliance & Exceptions The Form I Passenger Shelter Specification Compliance & Exceptions must be completed in its entirety. If the form is not completely filled out the proposal will not be considered. The form is provided as a PDF, as well a Word document for ease of completion. Feel free to add additional pages or make columns wider to best describe any proposed exceptions.
Vendor shall complete every space in the ‘Comply or Exception Column’ with a (√) to indicate compliance with specification or (Exception) to indicate any deviation from specification and describe in detail the requested exception/deviation. Any items appearing in the manufacturer’s specifications furnished by the vendor are assumed to be included in this quotation. Note any exceptions to standard manufacturer’s specifications.
While every effort has been made to ensure the accuracy and completeness of the information in this RFQ, the City recognizes the information is not exhaustive of every detail and all work and materials may not be expressly mentioned in the requirements of this RFQ. Therefore, it is the Vendor’s responsibility to include in their quotation all requirements necessary for the full and faithful performance of the requested goods/services in accordance with the objectives of the City. The goods/services offered shall be complete in every respect inclusive of all design, components, and recommendations for auxiliary equipment, and required maintenance or licensing, etc.
APPROXIMATE SPECIFICATIONS
| No. |
| DESCRIPTION |
| “√” COMPLY OR “EXCEPTION” |
| 1. |
| GENERAL DESCRIPTION: The work specified includes the design and fabrication of passenger shelters, including frame, windows, glazed wall panels, glazed roof and benches. |
The shelter shall be an aluminum standing seam with historic roof as depicted in Appendix A photos.
All sub frames and roof decking powder coated same color along with decorative grill work, as depicted in Appendix A, photos on top & bottom of all walls.
| 2. |
| SIZE: 5’x10’ |
| 3. |
| QUANTITY: Up to seven based on price, with option for future purchasing |
| 4. |
| DESIGN REQUIREMENTS: Each shelter shall consist of a structural aluminum frame with glazed rear, side walls, windscreen and glazed roof. The walls shall be glazed full height with 10” ventilation space at bottom. The shelter shall be fabricated in the minimum number of parts or sections which can be transported to each site in their pre-glazed sections. Fabrication methods shall provide for ease in erection. The frame shall be designed to be stable with or without wall glazing and roof panels. The shelter, including connections, components and anchorage, shall be tamperproof. |
| 5. |
| INTERIOR CLEARANCE: Interior clearance of seven (7’) feet high; the maximum height of the shelter shall not exceed ten (10’) feet. |
| 6. |
| ALUMINUM: All structural and framing members including the fascia shall be extruded aluminum of 6063-T52 alloy not less than 1/8 inch in thickness. |
6063 - T52 ALLOY, POWDER COATED COLOR, RAL 6016
| 7. |
| SHELTER CONSTRUCTION: Maximum horizontal span of any panel shall not exceed 27”. |
All wall panels shall be factory glazed into aluminum sub-frames with minimum depth engagement of ¾”. Panel sub-frames shall be attached to vertical and horizontal structural mullions with 3/16” diameter rivets on approximately 13” centers.
Each shelter shall be supported by four vertical 2 ½”x2 ½” aluminum tube corner mullions anchored at base and supporting the roof, rear wall and side walls. Intermediate vertical mullions shall be 2 ½”x1 ½” aluminum tubing.
Mullion connection shall be by means of extruded aluminum “U” channels 2 ¼”x2 ¼”or 1 1/4”x2 ¼” with tapered edges.
All wall sections shall have structural horizontal members along top and bottom edges. Horizontal and vertical mullions shall be factory attached directly to each other. The fasteners shall be completely hidden when shelter is field installed. The final assembly shall provide a clean, neat, unobtrusive and tamperproof structure free of sharp or irregular edges or corners.
Anchor flanges shall be aluminum with minimum height of 5” to provide up to 3” vertical adjustment for possible unlevel site conditions. All mounting hardware shall be factory supplied. Shims are not required.
| 8. |
| ADA ACCESSIBLE: Design of shelter shall be ADA accessible. |
| 9. |
| Openings: Each shelter shall have two (2) 32 ½” ADA approved openings |
| 10. |
| Window: Window panels be 1/4” inch thick clear tempered safety glass. Panels shall be gasketed with wrap-around pvc extrusion and secured to the framing structure with special extrusions to provide a safe weather-protective enclosure. |
| 11. |
| ROOF: Roof shall be completely factory assembled if roof is no larger than 15’ long by 7’-6” deep. Roof fascia shall be 1/8” extruded aluminum 3” or 6” high. Fascia shall incorporate an integral gutter with weep holes in back of shelter for drainage. |
Roof fascia shall have both corner keys and alignment plates secured with 3/16” diameter rivets. Under no circumstances will corner keys be dependent upon mere pressure fit. Each corner key shall be secured with a total of six rivets, three on each face, through both the roof fascia and corner key. Rivet shall match the finish of roof fascia.
The roof fascia extrusion shall have an inside lip facing downward which shall overlap the inside surface of the wall assembly. This lip shall have factory drilled clearance holes for factory supplies 3/16” diameter rivets on 20” centers. Through these holes, holes shall be chased into the top horizontal wall mullion in the field, then the roof assembly secured to the wall assembly with the factory supplied rivets. Any subsequent upward wind load force under the roof shall be resisted by shear strength of the rivets. The roof assembly shall not be fastened down to the top of the wall sections with sheet metal screws whereby any upward force is resisted by the screw threads in tension.
ROOF PANELS ALUMINUM POWDER-COATED ROOF # RAL 6016
| 12. |
| FINISH: All aluminum components shall be Power-Coat finish. |
| 13. |
| WATERPROOF: Wall and roof panels shall be sealed as required to provide a water-proof barrier. |
| 14. |
| BENCH/BACKREST: 5’ bench/backrest. Materials shall be extruded aluminum consisting of two contoured sections for bench and one section for backrest. Included shall be aluminum brackets and hardware. Bench/backrest shall be supported along inside if shelter rear wall. |
| 15. |
| HARDWARE KIT: Proposers must provide a hardware kit to include but not limited to fasteners needed to attach the shelter to the concrete pad. |
| 16. |
| EXPOSURE CATEGORY: B (Urban and suburban areas, wooded areas, or other terrain with numerous closely spaced obstructions). |
| 17. |
| BASE SNOW LOAD: The roof including the dome shall be capable of supporting a uniformly distributed load of 40 pounds per square foot or a separate concentrated load of 200 pounds placed at any location on the roof or fascia without permanent deformation. |
| 18. |
| WIND LOAD: The shelter, including frame, glazing and roof, shall be capable of withstanding of 90 MPH. |
| 19. |
| Mounting: Method of mounting shelter to concrete pad shall allow for up to four (4”) inch of slope adjustment. |
| 20. |
| WARRANTY: Proposer shall guarantee against any defects in materials and/or workmanship for 12 months following acceptance. Liability is limited to replacement parts, as needed. |
| 21. |
| OPTIONAL SOLAR LIGHTING: JTS desires pricing for optional solar lighting. |
Solar Kit Specifications:
· UL certified and compliant system (as opposed to individual UL compliant components).
· Dusk till dawn illumination.
· Minimum of 2 foot candles illumination at grade within the shelter footprint.
· Energy control module with integrated real time clock for automatic operation (does not need to be adjusted per season).
· Autonomous operation for a minimum of 5 days (battery power reserve).
· Self-test switch for routine maintenance and testing of the system.
· Proposer shall supply autonomy/battery reserve calculations to demonstrate the proposed PV system can deliver the required power and meet or exceed minimum autonomy/battery reserve operation for five (5) days.
· Proposer shall supply ALR (Array to Load Ratio) calculations based on the worst solar insolation period of the year (December) for Janesville, WI while still adhering to the 1.25 minimum ALR.
If you offer a solar lighting kit, please include pricing in the Form J Price Form. “√” COMPLY OR “EXCEPTION” response not needed for this row.
| 22. |
| OPTIONAL SKIRTING: JTS desires pricing for optional skirting. The purpose of the skirting is to provide a physical barrier to reduce the amount of snow and ice entering the shelter during snow/ice removal activities taking place in the roadway. Photos in Appendix A show our in-house skirting. |
If you offer skirting, please include pricing in the Form J Price Form. “√” COMPLY OR “EXCEPTION” response not needed for this row.
| 23. |
| Optional Window Replacement Panels: JTS desires pricing for the optional purchase of window replacement panels in the event panels needs replacing due to vandalism. |
If you offer window replacement panels, please include pricing in the Form J Price Form. “√” COMPLY OR “EXCEPTION” response not needed for this row.
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