City of Janesville, Janesville Transit System Mileage Tire Leasing Program IFB

The City of Janesville, Wisconsin, is seeking qualified vendors to provide a mileage tire leasing program for its Janesville Transit System (JTS), which operates 17 buses and covers approximately 460,000 annual miles. The procurement involves acquiring radial 20-ply tubeless heavy-duty transit bus tires in two specific sizes (B305/70R22.5 and B305/85R22.5), with precise specifications including an 11-inch tread width, 27/32-inch tread depth, and minimum load range L. The initial contract term is three years, running from February 1, 2019, to March 31, 2022, with two optional one-year renewal periods. Bidders must submit pricing on a six-wheel mileage rate basis and provide comprehensive tire management services, including delivery, mounting, dismounting, repair supplies, recapping, and scrap tire disposal. The solicitation includes a detailed evaluation process based on anticipated annual usage, with key deadlines including a question submittal deadline of December 28, 2018, bid submission deadline of January 18, 2019 at 12:00 PM, and a public bid opening immediately following at 12:01 PM.

While no specific set-aside designations are mandatory, the procurement includes federal disadvantaged business enterprise (DBE) participation provisions with a national goal of 10 percent and the agency's overall goal of 3 percent, though no specific DBE goal is established for this contract. The contractor will be responsible for maintaining comprehensive insurance coverage, including workers' compensation, general liability ($1,000,000 per occurrence, $2,000,000 aggregate), and automobile liability ($5,000,000 per occurrence). Tire valuation will be determined using a base mileage average of 58,000 miles, with prorated payments based on remaining usable rubber. The City reserves the right to test up to 5 percent of its fleet on tires from other manufacturers and may replace buses during the contract term. The contract includes provisions for potential service cancellation with 30 days' written notice if adequate funding becomes unavailable, and the City expects the successful bidder to sign a standard contract incorporating the invitation for bid, addendum, and bidder submittal as appendices.