City of Baraboo Shared Ride Taxi Service

The City of Baraboo, Wisconsin is seeking a shared-ride taxi service provider through a competitive Request for Proposal (RFP) process to deliver comprehensive door-to-door, demand-responsive taxi services for the general public. The selected contractor will be responsible for all operational aspects of the service, including dispatching, driving, vehicle maintenance, record keeping, and accounting. The contract will span an initial two-year base period from January 1, 2025 to December 31, 2026, with three additional one-year option periods available. Proposals are due by October 14, 2024 at 4:00 PM CT, with the city intending to award a single contract. Evaluation criteria will focus on the contractor's professional competence, operational capacity, relevant experience, and pricing structure. The service must operate seven days a week, with the city budgeting for approximately 217 hours of service per week, totaling an estimated 11,284 hours for the 2025 contract year. Contractors will be required to provide an all-inclusive hourly service rate on a firm-fixed price basis.

The procurement includes federal funding of $182,867 under Section 5311, which may trigger specific federal compliance requirements outlined in the attached federal clauses. The city will provide a minimum of 8 vehicles for contractor use, including 7 accessible vehicles, which will be leased to the contractor for $1 per vehicle annually. Contractors must complete the Bidders List form, which requires detailed information about the firm, including DBE status, annual gross receipts, and demographic details. While no specific set-aside designations are explicitly mentioned, the documentation suggests a commitment to diverse vendor participation through the Disadvantaged Business Enterprise (DBE) reporting requirements. The contract will be awarded on a total cost basis, with proposals requiring fixed pricing for the base contract period and three potential option years, subject to Consumer Price Index adjustments. Contractors must be prepared to meet all federal, state, and local regulatory requirements, and any proposals requiring a minimum service quantity will be automatically disqualified.