City and US Flags

The City of Philadelphia is issuing a small order purchase for City and US Flags, posted on May 19, 2026, with a deadline of June 1, 2026. This firm limit procurement will be awarded as a whole or by line item, whichever serves the City's best interest, to the lowest responsive and responsible bidder. Sellers must submit quotes for all items listed in the solicitation to be eligible for award consideration and are strictly prohibited from delivering products or services until receiving formal notification from the department. All quoted prices must be net and exclusive of taxes, as the City is exempt from federal excise, transportation, and Pennsylvania Sales and Use taxes. Quote submission must occur electronically through PHLContracts, the City's eProcurement platform, with quotes remaining valid for 60 days from submission. Payment is contingent upon delivery and City approval of products and services, with all payments processed via electronic deposit. The contract will have an automatic term of 365 days from the effective date, after which it terminates without further notice.

Bidders must maintain specified insurance coverage requirements, including Workers' Compensation at statutory limits, General Liability of $500,000 per occurrence, and Automobile Liability of $300,000 per occurrence, and must comply with all applicable federal, state, and local laws, including nondiscrimination provisions and ethics regulations. The City does not designate any specific set-asides for disadvantaged enterprises but encourages participation from LGBTQ-owned businesses through a voluntary LGBTQ Applicant Data Form designed to track diversity metrics and facilitate inclusion in the City's vendor database. Bidders must certify that neither they nor their parent or subsidiary companies are indebted to the City of Philadelphia for delinquent taxes or other debts without an established payment plan, and all vendors must submit a signed Consent and Authorization Agreement prior to bid closing to access the PHLContracts platform. The maximum contract value is $43,000, adjusted annually by the percentage increase in the Consumer Price Index for All Urban Consumers (CPI-U) from January 1, 2020, to the most recently published figure, rounded to the nearest $1,000. No incumbent vendors or current contractors are identified in the solicitation documents.