Seller_SP_Checklist_B2627175.pdf
PDF 231 KB Posted
- Attached to
- City and US Flags
- Solicitation number
- B2627175
- Issued by
- Pennsylvania
About this file
This is a Seller's Small Purchase Checklist for a City and US Flags procurement in Pennsylvania. The document serves as a verification tool for sellers bidding on this small order purchase, which will be awarded as a whole or by line item at the City's discretion to the lowest responsive and responsible bidder. Sellers must quote all items listed in the solicitation to be eligible for award consideration. The procurement specifically prohibits delivery or provision of services until official notification is received from the department. This firm limit purchase establishes clear guidelines for bidder eligibility and award procedures.
The checklist format indicates standard compliance and documentation requirements that sellers must satisfy to participate in the bidding process. The document functions as an administrative tool to ensure sellers understand and can meet the City's requirements for this flags procurement, including the obligation to submit complete quotes for all line items and adherence to the prohibition on service delivery prior to formal authorization from the awarding department.
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Other files
| File | Type | Posted |
|---|---|---|
| MP_Terms_and_Conditions_FY26_B2627175.pdf | ||
| LGBTQ_Applicant_Data_Form_B2627175.pdf | ||
| Consent_Authorization_B2627175.pdf |
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .