City Admin Building (CAB) Building Automation System (BAS) Modernization

The City of Colorado Springs is requesting proposals for Building Automation System modernization at the City Administration Building under RFP R26-069MZ, with proposals due October 15, 2026 at 2:00 p.m. MDT and a pre-proposal conference scheduled for September 25, 2026 at 1:00 p.m. MDT at the building (30 S Nevada Ave Suite 102, Colorado Springs, Colorado 80903).

The scope encompasses modernization of the building's automation system on a Firm Fixed Price basis. Proposals must include a cover letter, organizational background, technical and management approach, detailed pricing breakdown, key personnel resumes, and completed qualification forms, limited to 25 pages as a single electronic document. Offerors must provide at least three references demonstrating successful completion of similar projects and submit current financial statements if requested.

Insurance requirements include $1 million combined single limit Commercial General Liability coverage, Workers' Compensation coverage, and $1 million Automobile Liability coverage, with the City named as additional insured.

Evaluation is weighted as follows: Price/Cost Area (40 points), Technical Area (30 points), Management Area (25 points), and Proposal Presentation (5 points). Price proposals must include detailed breakdowns of all material, labor, overhead, and profit costs demonstrating competitiveness against market pricing and budget requirements.

The contract performance period extends from Notice to Proceed through December 31, 2027. The City anticipates contract award by November 1, 2026, with Notice to Proceed estimated for November 30, 2026. Written questions are due October 2, 2026 at 1:00 p.m. MDT, directed to Mike Zeller at michael.zeller@coloradosprings.gov via the BidNet platform. Proposals are submitted electronically through the Rocky Mountain E-Purchasing BidNet Direct website. The City reserves the right to conduct interviews, request best and final offers, reject any or all proposals, or award without further negotiations based on best value determination.