CHS Orchestra Instruments

Parkway School District in Missouri is soliciting sealed bids for the purchase of orchestral string instruments for Central High School, including violins, violas, cellos, and basses that meet intermediate to advanced performance standards. All instruments must be fully shop set-up upon delivery and include detailed specifications regarding materials, components, sizing, bows, and cases as outlined in the bid document. Bidders must register and submit sealed bids through the Parkway School District Bonfire Portal at https://parkwayschools.bonfirehub.com/ with a deadline of April 16, 2026, with public bid openings conducted virtually via Google Meet when necessary. Award will be made to the lowest and best bidder based on evaluation criteria including how well items meet specifications, the vendor's ability to supply all or most items required, commitment to maintain sufficient inventory, prior experience with the District, and the company's financial strength. Vendors must submit at least three references (preferably educational institutions), disclose any proposed subcontractors, provide copies of all equipment warranties and associated maintenance costs, and ensure all deliveries are F.O.B. destination to the Parkway School District Central Warehouse at 363 North Woods Mill Road, Chesterfield, Missouri 63017. The agreement term extends for one year from acceptance or until all specified equipment is supplied, whichever expires first, with the District retaining the right to extend the agreement for one additional month under the same terms and conditions.

Vendors must comply with federal work authorization requirements through E-Verify enrollment for all employees if the contract value exceeds $5,000, and must execute a Federal Work Authorization Program Affidavit prior to or concurrent with contract execution. The District encourages purchasing of products manufactured, assembled, or produced in the United States and gives preference to Missouri-manufactured goods and Missouri-based firms when quality, price, and delivery are approximately equal. For contracts exceeding $100,000 with companies employing 10 or more individuals in Missouri, vendors must submit a notarized Affidavit of Compliance with the Missouri Anti-Discrimination Against Israel Act, certifying they are not engaged in and will not engage in a boycott of Israeli goods or services during the contract term. Vendors must also comply with nondiscrimination laws, maintain required insurance coverage, and obtain security identification badges for any on-site personnel. Price increases require thirty days' notice and approval by the Purchasing Manager and must be cost-only increases without profit or overhead adjustments. No specific budget range or award value is disclosed in the procurement documents.