CHS gymnasium audio system upgrade

Coldwater Community Schools is requesting proposals for a complete gymnasium audio system upgrade at Coldwater High School, with proposals due October 21, 2026 at 10:00 a.m. and a mandatory pre-proposal meeting and site walk-through on October 15, 2026 at 10:00 a.m. at the school.

The scope encompasses full replacement of loudspeakers, removal and replacement of main control and amplification equipment, system design, installation, testing, commissioning, and one year of remote telephone support with parts and labor warranty. The District intends to preserve and reuse the existing equipment cabinet and speaker cabling where technically appropriate. Proposals must include a complete equipment list with manufacturer and model numbers, proposed system design and installation methodology, project schedule, warranty and support information, references, Iran Economic Sanctions Certification, Familial Disclosure Affidavit, W-9, and acknowledgment of any addenda. The proposal price shall include all costs for equipment, materials, labor, installation, programming, design, freight, removal and disposal of existing equipment, testing, training, permits, and inspections.

The District will use a best-value evaluation process weighting total cost at 40 percent, technical compliance and system design at 25 percent, experience and qualifications at 15 percent, warranty/service/training/support at 10 percent, and references and past performance at 10 percent. The contractor must maintain commercial general liability insurance with a general aggregate of $2,000,000 and per-occurrence limit of $1,000,000, workers' compensation per Michigan statutory requirements, employer's liability of $500,000, and automobile and professional liability as required. The contractor must comply with all prevailing wage requirements and obtain all necessary permits and inspections. Proposals must remain valid and binding for 90 calendar days following the submission deadline.

The anticipated award date is October 26, 2026, with contract execution anticipated for October 27, 2026. Installation is anticipated to commence in November 2026, with final acceptance targeted for January 4, 2027. Proposals are to be delivered to Coldwater Community Schools at 401 Sauk River Drive, with public opening immediately following the submission deadline.