Chopper Motor for Lift Station

The State of Illinois Department of Corrections is soliciting bids for a chopper pump to be installed at the lift station at Shawnee Correctional Center located in Vienna, Illinois. This Basic Ordering Agreement (BOA) procurement, valued under $50,000, seeks the procurement and delivery of one lift station pump converter, specifically a FLYGT NX Pump with a 4" 460 Volt three-phase 10HP motor, MT high chrome hardened cast iron "N" impeller, FLS, and 50 feet of power cable. The solicitation requires vendors to submit sealed bids through BidBuy or email by the bid opening date of May 19, 2026, at 2:00 PM, with all equipment required to be delivered by June 30, 2026, marking the end of the fiscal year. Pricing must be quoted net after all trade or quantity discounts are deducted, with prices required to be F.O.B. Destination, including all transportation and handling costs paid by the vendor. Delivery must occur Monday through Friday between 8:00 AM and 1:30 PM, excluding holidays and weekends, to the facility's warehouse receiving dock. The contract term runs from execution through June 30, 2026, with no renewal options, and the State reserves the right to award the bid in whole or in part. Vendors must maintain general commercial liability insurance of $1,000,000 per occurrence with a $2,000,000 annual aggregate, auto liability coverage of $1,000,000 per occurrence, and workers' compensation insurance as required by law.

The solicitation does not indicate specific set-aside designations for disadvantaged enterprises, though the standard State of Illinois Terms and Conditions require vendors awarded contracts of $1,000 or more to pay a $15 minority contractor initiative fee deductible from the first payment. No incumbent vendors or current contractors are identified in the procurement documents, and no existing infrastructure or technology integration requirements are specified beyond the standardized equipment specifications. Payment will be made upon receipt of the equipment in accordance with the State Prompt Payment Act, with invoicing due by July 31 of the fiscal year. The contract is contingent upon appropriation availability and is funded through State of Illinois fiscal year 2026 appropriations with account code 4268585066. All vendors must comply with federal and state law, maintain detailed records for three years, and acknowledge that the State does not waive sovereign immunity and does not participate in binding arbitration for disputes.