CHJ 549 health care request form

The State of Michigan Department of Technology, Management & Budget is soliciting bids for printing services related to the CHJ 549 Health Care Request Form on behalf of Kalamazoo County. The procurement requires the production and delivery of 250,000 copies of a three-part carbonless form (revision 5-19) measuring 8.5 by 11 inches in portrait orientation, consisting of white, canary, and pink pages bound as NCR pads with 100-set shrink-wrapped packages and chipboard separators. Parts 1 and 2 must print identically, while Part 3 prints differently, with Part 2 requiring microperforations positioned 5/16 inches from the top across the 8.5-inch dimension. The finished product must be packed in plain, unmarked cartons labeled with form number and quantity, arranged 10 packages per 1,000 copies per carton on four-way skids, and shipped to Jackson, Michigan 49201. Electronic files and a PDF sample have been provided by the requesting agency, with a PDF proof required for vendor approval before production commences. All bids must include a detailed quote letter with all costs including freight to the state's dock at 7461 Crowner Drive, Lansing, Michigan 48913, submitted on an F.O.B. Destination, prepaid basis, with failure to provide complete documentation resulting in automatic disqualification. Award decisions will be based on best price and value to the state rather than lowest bid alone, with consideration given to vendor qualifications, past performance, and ability to meet specifications. The proposal due date is April 16, 2025, with the opportunity posted on April 11, 2025.

Only prequalified vendors registered with the State of Michigan's Print & Mail Management (PMM) program are eligible to submit bids for this printing project, and vendors must complete pre-qualification, which requires approximately one week, prior to bid submission. No set-asides or restrictions for disadvantaged enterprises are specified in the procurement documents. Vendors must comply with specific pallet requirements, including single-face hardwood pallets with three 2" by 4" runners, deck boards of 3/4" minimum thickness, two-way entry capability, dimensions of 44-48" length by 36-48" width, maximum height of 5'6" including the pallet, and gross weight limit of 4,000 pounds. Deliveries to the General Services Building dock are accepted Monday through Friday from 8:00 a.m. to 3:30 p.m., excluding standard holidays, with direct shipments requiring signed packing slips submitted to Andrew Hale with advance notification. All electronic materials become state property and must be provided in source software format with all revisions, fonts, and images, plus PDF format copies. No specific budget range or award value is disclosed in the available procurement documents.