Chiller/HVAC Design and Engineering Services for Replacement Units

Marshall University, located in Huntington, West Virginia, within Cabell County, seeks qualified engineering firms to provide comprehensive design and engineering services for the replacement of two chillers and one HVAC unit across its campus. Specifically, the procurement encompasses full-service design for chiller replacements at Corbly Hall and Science Building, along with an HVAC unit replacement at Morrow Library. Qualified firms must demonstrate extensive experience in mechanical systems design, possess relevant professional certifications, and provide detailed staffing plans with documented qualifications of key personnel. Deliverables include completed design and bid documents required by July 30, 2026, with shortlist completion and design interviews scheduled for completion by April 30, 2026. The evaluation process utilizes a 100-point scoring system assessing qualifications and experience (40 points), approach and methodology (40 points), and oral interview performance (20 points), with three most-qualified firms selected for interviews and subsequent negotiation with the highest-ranked firm. All proposals must be submitted through the Marshall University Bonfire Portal by April 16, 2026 at 2:59 p.m. EST, with bid opening at 3:00 p.m. EST via Microsoft Teams. A mandatory prebid meeting is required for all vendors, and proposals must not include price or fee information, as selection is based strictly on qualifications per West Virginia Code 5G-1-3.

The solicitation document does not explicitly identify set-asides for disadvantaged enterprises or restrictions limiting participation to specific organization types, suggesting the opportunity is available to all qualified engineering firms meeting standard licensing and insurance requirements. Vendors must maintain commercial general liability, professional malpractice/errors and omissions, and workers compensation insurance coverage, and must submit a purchasing affidavit confirming they are not in default on monetary obligations to West Virginia. All responding firms must be licensed and in good standing with applicable state agencies. No incumbent vendor information or existing technology integration requirements are specified in the available documentation. The procurement does not disclose a specific budget range or award value, with pricing to be negotiated following the selection of the highest-ranked qualified firm through the multi-phase evaluation and interview process.