Chiller Maintenance #SN169002

Sonoma County, through the State of California's Department of Developmental Services, is seeking a qualified contractor to provide comprehensive chiller maintenance services for the Sonoma Developmental Center. The procurement is an Invitation for Bid (IFB) for preventive maintenance, improvements, and repairs of HVAC equipment, specifically focusing on York Chillers, cooling towers, and related systems. Contractors must provide technicians with a minimum of five years' experience working with 1250 ton or larger chillers, 100HP or larger motors with VFD drives, and DDC control systems. Key deliverables include monthly preventive maintenance visits, bi-annual Building Automation System (BAS) visits, yearly maintenance, and emergency repair services. The mandatory pre-bid conference is scheduled for March 29, 2016, at 10:00 AM at the Plant Operations office in Eldridge, CA, with bid submissions due by April 7, 2016, at 2:00 PM. Evaluation criteria include proof of experience, proper licensing, and technical capability to perform the specified maintenance and repair work.

The contract includes a 3% Disabled Veteran Business Enterprise (DVBE) participation goal, with additional incentives for small businesses through a 5% preference program. Bidders must be properly licensed and capable of integrating with the existing Bacharach Monitoring System and Building Automation System, with specific requirements for BAS servicing by Frank M. Booth company. The contract term is set for July 1, 2016, through June 30, 2018, with a $35,000 allowance for parts, services, improvements, and labor beyond regular maintenance. Contractors must provide specific chemical treatments from Garratt Callahan, including precise quantities of inhibitors, biocides, and other chemical compounds. The solicitation requires emergency response within two hours and adherence to detailed maintenance protocols for the HVAC systems. Hourly rates are specified for regular hours, after-hours, and holiday services, with the expectation of maintaining the complex HVAC infrastructure at the Sonoma Developmental Center.